Student Affairs Supervision
Best Practice for Supervisory Meetings and Performance Management
Supervisory Meetings
Student Affairs’ Guide to Supervisory Meetings is designed to assist supervisors and supervisees in building quality professional relationships, supported by regular and consistent communication that builds trust and encourages productive feedback. It is the expectation of Student Affairs that supervisors and supervisees meet a minimum of four (4) times per year.
Below, you will find tools and resources to help structure those conversations, support goal-setting, and address ongoing professional development within UGA Student Affairs.
Performance Evaluations
Beginning January 2025, in conjunction with the rollout of UGA Journeys, all staff will be evaluated based on UGA’s five (5) core competencies, in addition to their position-specific responsibilities. Each competency includes corresponding standards, which supervisors will assess using a 1–5 scale (or N/A, when not applicable). We encourage employees to align their annual performance and professional development goals with these competencies.
Performance evaluations will be submitted through UGA’s Professional Education Portal (PEP). To support consistency and transparency, supervisors should use the Performance Management Rubric when determining ratings.
Performance Management Toolkit
In addition to annual evaluations, supervisors are encouraged to use this toolkit to support continuous performance conversations, provide real-time feedback, and take corrective action when necessary. These tools are designed to help maintain accurate documentation and promote a consistent, transparent, and proactive approach to performance management across the division.
If a performance concern requires formal documentation or action, supervisors must consult their unit’s HR representative. HR reps will provide guidance and coordinate with the Office of the Vice President for Student Affairs (OVPSA) to ensure all documentation—including a current performance log—is complete and meets University HR (UHR) standards.