PUBLIX CARD INFORMATION

The Student Affairs Business Office has a Business Account with Publix. Eligible individuals may come check out the Publix card to make University related purchases at Publix.

Here are the details:

• The Publix card has a single transaction limit of $500 and a monthly limit of $1,000
• The card will be used on a first-come, first-served basis. Once our monthly limit is used, it cannot be used until the next month
• The Publix card may be used in addition to petty cash for purchases over $500
• The Publix card must be returned within 24 hours or 1 business day of being checked-out
• Bring the Publix Withdrawal Form to the Business Office to get the card
• Bring the Publix Card Return Form plus supporting documentation to the Business Office to return the card
• The Business Office will process charges on a monthly basis to bill the appropriate ChartStrings for the Publix purchases
• We can get tax exemption from Publix and will provide additional info at the time a card is checked-out

Identical to our existing Petty Cash processes, the following rules apply:

• All Student Affairs departments in ODOS and OVPSA are eligible to use the Publix card
• Any student organization that is advised directly by a Student Affairs department that has an account with SABO is permitted to use the Publix card
• The Publix Forms must be signed by the OneSource approver for the funds being used (ex: most approvers are the Directors, Assistant Directors, Managers of each department or ChartString)
• Supporting documentation is required including a receipt and the Food Justification Form plus event flyer/brochure/agenda for food
• You can check out or return the Publix card to the Business Office Monday-Friday from 9:00 AM – 4:00 PM