ENGAGEMENT DATA TRACKING

Student Affairs collects engagement data to aid in continuous improvement of programs, opportunities, and experiences offered by our departments. Data is collected in a variety of ways but is ultimately deposited into the university’s data warehouse, where it’s used to create custom dashboards and reports. Click here for reporting deadlines.

Student Affairs departments have access to the data they contribute. Data can also be provided external to Student Affairs if a research request is submitted and approved.

INVOLVEMENT NETWORK

The Involvement Network (Anthology) is our primary way of collecting engagement data. Events must be submitted at least one week in advance for coding and approval. Card swipers or QR codes can be used to take event attendance.

Members and leaders/executive boards of student organizations advised by UGA Student Affairs staff members as part of their job responsibilities.

Examples:

  • Arch Society
  • Omicron Delta Kappa
  • Residence Hall Association
  • University Union
  • SGA

Includes one time events, event series, and annually recurring events directed toward UGA students.

Examples:

  • Welcome UGA
  • Rite of Sankofa
  • Ramsey Palooza
  • Involvement Fair

Includes events or activities where training occurs but academic credit is not received.

Examples:

  • Panhellenic Recruitment Counselor Training
  • RA Training

Includes participants in experiences identified by individual departments and Admin Team as being mission-centric or of notable importance to the division or institution.

Examples:

  • UHC’s Mentor Program
  • SVRC’s Persistence Coaching
  • DRC’s Service Animal Trainers
Involvement Network Resources

PARTICIPATION LOGS

Participation logs are used when data cannot be tracked in the Involvement Network. They’re collected at the conclusion of each semester.

Completed logs should be sent through SendFiles to ac32138.

Includes any students serving in a peer mentorship or ambassadors capacity who are not part of a registered student organization.

Examples:

  • Global Buddies
  • Involvement Ambassadors
  • Be Well Peer Educators
  • Students enrolled in academic courses hosted by a department. Includes courses taught by UGA Student Affairs staff members as part of their job responsibilities. 

Does not include all courses taught by UGA Student Affairs staff members or hosted in UGA Student Affairs spaces.

Examples:

  •  ECHD 4000: Ethical Community Leadership (University Judiciary)
  • ECHD 4537: Peer Leadership in the First Year (Dawg Camp)

Includes students who receive a service or accommodation provided by a UGA Student Affairs department. This does not include student appointments with UHC.

Examples:

  • ISL Tax Prep Workshop
  • Ramsey/Pound Pass Holders

Includes students who receive an award or scholarship from a UGA Student Affairs department.

Examples:

  • Let All the Big Dawgs Eat scholarship recipients
  • DRC scholarship recipients
  • Greek Awards individual award winners

Includes students in a paid or unpaid internship associated with a UGA Student Affairs department who are not receiving EL credit as well as students who volunteer for a department.

Examples:

  • Graduate Interns
  • SVRC VA Interns
  • Student Affairs Undergraduate Fellows
Participation Log Template
SendFiles Access

OTHER ENGAGEMENT OPPORTUNITIES

Engagement data is also collected from the Office of Experiential Learning and through other platforms/systems used by Student Affairs departments.

Includes participants in all UGA Student Affairs (university approved) Experiential Learning programs.

Examples:

  • University Judiciary
  • IMPACT Site Leaders
  • Tate Student Managers

Includes student information captured in a database as part of regular business operations.

Examples:

  •  Student entrances into Ramsey
  • Students living in University Housing
Office of Experiential Learning
Engage GA (Give Pulse)