Consent for a
Background Investigation Process

Background Investigation Process

The background investigation request form is found on UGA HR's website, www.hr.uga.edu   

If you hover over the “Applicant” tab on the home screen, and click the “Pre-employment background investigations” link, it will take you to a screen where you can download the background request form.

All HR needs on that form is the department information and contact, and the applicant’s (the UGA volunteer's) first and last name, and email. 

Please select the check box if the candidate/s will be driving or handling cash/credit.

UGA HR will then send out an email to the applicant from UGA HR's background check vendor and the volunteer will begin the process of signing the consent form electronically. 

Please advise the volunteer to open an email from Sterling Talent Solutions: DoNotReply@talentwise.com and follow the instructions on the email.

This is an online consent form and must be completed to determine the volunteer's eligibility to work/drive on UGA's behalf.

UGA HR will send an email to the department contact listed on the form once the background check is complete and the volunteer can then begin working.

Here is a link for the exact page where you can find the consent form: 

http://busfin.uga.edu/forms/bi_request.pdf

New Staff

Welcome to UGA Student Affairs!

We're excited to have you onboard. Please take a few moments to explore the Human Resources & Employment tab on the sidebar for more information about:

  • General hiring and onboarding information such as getting your UGACard, staff photo, and setting up direct deposit
  • Employee benefits and services like the Tuition Assistance Program, the Georgia Definied Contribution Plan, and perks of employment
  • Time and attendance, including leave forms, KRONOS tips, and FMLA guidelines

These are just a few of the many great resources available!

Division Onboarding

UGA Student Affairs utilizes a multi-faceted approach to division-level onboarding, focusing on staff members' first six months of employment. The division onboarding plan, which is grounded in the Society for Human Resource Management's Four C’s model for employee onboarding, is designed to supplement experiences offered at the institutional and departmental level.

Email Engagement

Beginning on the first day of employment, UGA Student Affairs staff members receive an automated series of email messages. The messages deliver information and resources that are relevant and common across all position types and departments. The platform serves as an ongoing connection to the division throughout new staff members' first six months and reinforces messaging shared through other onboarding components.

New Staff Welcome

Offered quarterly, New Staff Welcome focuses on establishing connections and preparing staff for a successful future in UGA Student Affairs. The welcome event begins at 9am with a welcome from Vice President Wilson and concludes at the culmination of a Student Affairs “tour” at 3pm. Throughout the day, new staff engage with one another through a series of learning activities and have opportunities to connect with division leadership. All new staff will receive a personalized invitation to attend.

New Staff Reconnect

Each cohort of new staff attend a New Staff Reconnect six months after attending New Staff Welcome. The purpose of this two-hour event is to promote continued success following new staff members’ initial transitions. Staff will continue building connections as they explore successes and challenges encountered during the first six months and engage in conversations to promote continued success. All new staff will receive a personalized invitation to attend.

Supervisor Resources and Support

Supervisor support and engagement is critical to onboarding success. While each department and position have unique onboarding needs, some common onboarding components exist that are best delivered by direct supervisors. To this end, supervisors receive an onboarding checklist, resources, and automated reminders to aid in their support of new staff members’ transitions.

OneCard Technology Recommendation

March 21, 2018

TO:         University of Georgia ID Card Users
FROM:   OneCard Oversight Committee
RE:         Technology Recommendation and Next Steps

 

The OneCard Project:

The OneCard Oversight Committee’s charge is to position the University to respond to recent advances in card technologies, with the goal of creating and implementing a phased master plan for this transition, to include:

  1. identification of new technology standards to be implemented;
  2. a complete transition timeline that includes key milestones and dates that other technologies will no longer be supported;
  3. in-depth estimates of current and future operational costs as well as the transition costs;
  4. ID card usage policies as well as associated policies that clarify departmental and unit responsibilities; and
  5. a plan for reviewing card technology on an ongoing, periodic basis.

 

Technology Recommendation:

The OneCard Oversight Committee has diligently reviewed the ability of potential card technologies to meet the needs of the University community. After careful consideration, including an initial pilot, the OneCard Oversight Committee unanimously recommends the EV2 card technology. In the future, new cards will include the EV2/EV1 technology along with magstripe technology and a barcode, allowing the cards to remain compatible with most campus applications. This technology offers several key benefits:

  • added security that allows differentiation between various services and more rigorous security features where necessary; 
  • the ability to add new applications to the card without requiring the cardholder to visit the card office; (For example, if the card readers on the vending machines were transitioned to EV2 readers in the future, the card reader itself would update the ID card with this new functionality.  The card user would not need to visit the UGA Card office to add this functionality.)   
  • service for transportation, access control, micro payment, student cards, and event ticketing industries; and
  • an open architecture platform, allowing the University more freedom of choice in purchasing cards and readers

The OneCard Oversight Committee’s recommendations were unanimously approved by the project’s executive sponsors, Vice President for Information Technology Tim Chester, Vice President for Finance and Administration Ryan Nesbit, and Vice President for Student Affairs Victor K. Wilson.

 

Next Steps:

Now that the Committee has recommended a technology, they will turn their attention to the development of the transition timeline and budget. Please note, funding is planned to accommodate proximity and magstripe reader replacements as well as card replacements that were not previously planned or budgeted. The most immediate actions will include identifying and prepping several test site locations so the card’s functionality can be fully reviewed and vetted. This will involve specific groups of users testing the card technology with certain applications and will not impact their usage elsewhere since the new cards will continue to include the magstripe technology. 

Part of the phased implementation strategy will involve replacing proximity readers with EV2 readers capable of reading proximity cards. This strategy will avoid disruption for proximity card users, and those users will be made aware of plans well in advance of any changes. Should your department plan to replace existing card readers or a large group of user’s cards, please contact the OneCard Oversight Committee at onecard@uga.edu for assistance in evaluating the best plan to position your department for the transition.

No action is required by campus at this time, but we continue to welcome your feedback. Please contact the OneCard Oversight Committee at onecard@uga.edu or visit onecard.uga.edu for the most up to date project information.

 

Thank you,

OneCard Oversight Committee Co-Chairs:

Brett Jackson
Assistant to the Vice President for Finance and Administration and Assistant Director for Auxiliary Services

Amanda Patterson
Associate Vice President and Chief of Staff for Student Affairs

OneCard Technology FAQs

General Information on Contactless Smart Card Technology

1. Increased Security and Safety

Upgrading to contactless smart card technology bolsters physical access to buildings while strengthening logical access to networks, computers, documents, data, student health and financial records. Additionally, smart card embedded technologies inherently thwart fraudulent card use and card cloning, not only ensuring secure building access, but also protection for other card uses such as debit purchases. Migrating to a “smart,” secure credential can also eliminate the need for physical keys — that can all-too-easily be copied and are notoriously vulnerable to loss or theft.

2. Cardholder Convenience

Photo ID, residence hall key card, library card, Dining pass, bus pass – how many cards do today’s university students juggle. With contactless smart cards, institutions can combine of all of those functions onto a single, highly secure campus “one card” and not only streamline their operations but greatly enhance the campus credential experience for students and staff alike.

3. Greater Flexibility

Beyond on-campus convenience, multi-application smart cards allow for secure interoperability with off-campus applications such as transit and banking. What’s more, with the added flexibility that smart card technology affords, new applications or updates to existing applications such as library privileges or dining plans – can be added or modified at any time without having to issue new cards.

4. Long-term Efficiency Gains and Cost Savings

Multi-function smart cards provide improved security operations, more efficient workflows and easier management of ID programs for students, faculty, and staff.  Due to better risk management with the increased security of smart cards, universities may also experience reduced insurance premiums.

5. Path to the Future

Migrating to a unified, underlying smart card technology platform for all application needs affords institutions the ability to transition at their own pace as budget and resources allow — laying a solid foundation for adding new technologies and capabilities as they become available or increasingly more affordable.

 

Questions Asked by Users

What is a contactless smart card?
A contactless smart card contains a chip embedded with information that it allows the card to communicate with a reader. Unlike a card that requires physical contact between the card and reader, a contactless smart card only has to be near the reader to allow the secure data exchange between the card and the reader.

Smart Card Alliance. About Smart Cards: Frequently Asked Questions.  Retrieved from http://www.smartcardalliance.org/smart-cards-faq/#smartcontactless

Why are we moving to contactless?
Contactless smart cards will give UGA the ability to improve security for its students, faculty, and staff.  In addition, the new card will provide greater flexibility and convenience to cardholders and it will give UGA a stronger foundation to build on for future card services and uses. 

Can you steal my information if it is contactless?
The underlying technology UGA is choosing for its smart cards is MIFARE DESFire EV2 contactless. An EV2 transaction adds another layer of security to cards by requiring the chip to produce dynamic data (a unique code) for every EV2 transaction — further protecting the card from unauthorized use. This process makes EV2 card information more difficult to steal and therefore makes your EV2 card more difficult to counterfeit.

Can I still swipe my contactless card at campus locations?
Yes, the card will work in all existing and new locations. The card will still have the magstripe and barcode as well and the new EV2 technology.

Whom do I contact if I have a problem with my new contactless card?
The UGACard is the official University of Georgia identification card for students, faculty, staff, official campus visitors, and their dependents.

Lost UGACards​

Your UGACard is a cash card and because your UGACard is your key to all services on campus, you should protect it accordingly. 

The UGACard Office will email you at your UGA email address if your lost card has been turned in. 

Report It!

If you have a Paw Points or a Bulldog Bucks account, follow the instructions in the Bulldog Bucks FAQ for “What Should I do if I lose my card?”

If you have special access to buildings, rooms, labs, or other secured areas, contact your department’s access control administrator to disable your card’s access until you get it replaced.

Access to the residence halls, dining halls, and Ramsey Center require the use of a PIN or Iris Image, so a lost card on its own will not give someone access to those facilities. 

Replace It!

Come to the UGACard Office at the Tate Center during regular office hours.

What is the cost of a new EV2 card?
Once the UGACard Office begins issuing EV2 cards, the fee structure will be as follows:

  • New, first time card: $30.00
  • Lost/Stolen Replacement card: $35.00
  • Upgrade to EV2 Smartcard: $15.00 + turn in old card

Can I punch a hole in my card?
Do not punch a hole in your UGACard. Your new smart card contains an embedded circuit and antenna wiring which can be damaged with a hole punch or other misuse. The UGACard Office has inexpensive card holders available for your convenience.

How do I know if my card is smart?
The new UGACard with smartcard technology can be identified with “LEAF 2.1” on the back of the card, below the magnetic stripe.

Can I use my current card, for how long?
Yes, but it will depend on the buildings, labs, and/or other services that you need to access. The UGA OneCard project is a multi-year phase-in. Door locks and other card readers will be changed out as budgets allow.  At such time that the doors or services that you require are changed, you will be notified that it is time to visit the UGACard Office to get your new smart UGACard.

Will my building readers change?
Yes, all building readers at the Athens campus will be changed.

Will I be able to use my smart phone?
Mobile phone technology exists that can allow a person’s phone to serve the function as their card.  However, this technology is still maturing and is not yet able to properly serve as a replacement or alternative for physical campus cards at UGA.  UGA will continue to evaluate the usage of mobile phone technology for performing card functions in the future.

What information will be on the new card?
Your name, UGAID number, Card Issue Level, card issue date, and your official University affiliation (Faculty/Staff, Student, Campus Visitor, etc.) will be printed on the card. Your card’s full 16-digit number will be written to the encrypted chip embedded within the card, readable only by secure, UGA-managed card readers.

Will my dependents need to get a new card?
Eventually. The services that your dependents utilize will determine when a new card will be required.

What should I do with my old card if I get a new card?
If you are upgrading your active, most recently-issued UGACard to the new smartcard, you will turn in your old card and receive your new card at a discounted price. Any other old cards should be securely destroyed. You can also turn them in to the UGACard Office.

Can the new card get wet?
Smart cards are highly water resistant. However, you should avoid exposing your UGACard to extreme heat, cold, or moisture, such as washing machines and clothes dryers.

How do I get or replace a card if I don’t work on the Athens campus?
As is the current procedure, UGACards can be applied for at any of the three main UGA extended campuses (Gwinnett, Griffin, and Tifton). Contact the UGACard Office for more information.

Will the UGA ID be on the card?
Yes.

OneCard Sub-Committee Overview

In-Depth Examination of Services 
Charge:  Develop a full list of the card usage on campus, collecting feedback from campus about other usage that may not have been captured in the original reports. This may include surveying campus and additional interviews to determine priorities.
Chair:  Dee Matthews
Members:  Jason Battles

Communications Committee
Charge:  Develop communications to campus, as well as a website and FAQs for the project and support the work of the subcommittee.
Members:  Dee Matthews, Stan Jackson, Lynn Latimer Wilson

Pilots
Charge: Identify 4- 5 potential pilot programs and the users of such programs so that we as a team are prepared to advise the consultants on some truly viable pilot projects.
Chair:  Jeff Swindle
Members:  Bill McGee, Mike Perkins and Michael Wharton

Technology Recommendation Committee
Charge:  Develop a Pros and Cons document that will assist the committee in making a final decision and will ultimately justify the decision.  Review and recommend opportunities for vendor presentations for the committee to become more familiar with the opportunities and how they can support UGA. 
Chairs:  Mike Perkins and Michael Wharton
Members:  Bill McGee, Jeff Swindle, Dee Matthews

Policy Committee
Charge:  Define the guiding principles for proper use of the card technologies available with the implementation of the new card.
Chairs:  Marshall Chalmers and Ben Myers
Members: Dee Matthews, and Brian Watson

Budget Committee
Charge:  Develop a full budget for the initial cost to replace the ID card and any underlying systems or hardware
Chair:  Carla Dennis
Members:  Jeff Teasley,Brett Jackson, Amanda Patterson


An additional future committee will include a Phased Implementation Committee that is immediately subsequent to the determination of the appropriate technology.

OneCard Oversight Committee Members

Co-Chairs

Brett Jackson, Assistant to the Vice President for Finance and Administration and Assistant Director for Auxiliary Services

Amanda Patterson, Associate Vice President and Chief of Staff for Student Affairs

 

Members

Jason Battles, Deputy University Librarian and Director of Library Technology

Marshall Chalmers, Office of Legal Affairs, Assistant General Counsel

Carla Dennis, University Housing, Director of Administrative Services and Communications

Melanie Ford, Office of University Architects, Director of Construction

Amanda Ganger, Payroll, Time and Labor Administrator

Therese Hodges, Bursar and Treasury Services, Bursar

Steven Hofferbert, Internal Auditing, IT Auditor

Rick Lanard, FMD, IT Senior Manager

Kimberly Mastriano, UGA Police Dept., Asst. Communications Coordinator

Dee Matthews, UGACard Office, Manager

Bill McGee, Auxiliary Services, IT Director

Ben Myers, EITS, Chief Information Security Officer

Stephanie Ransom, Athletics, Director of Business Operations

Beau Seagraves, Associate Dean of Students and Director of Student Care and Outreach

Jeff Swindle, FMD, Systems Administrator

Jeff Teasley, EITS, Director of Operations and Infrastructure

Brian Watson, CAES, Director of Information Technology

Matthew Whitley, Internal Auditing, Director

OneCard FAQs

July 12, 2017

Why was the OneCard Oversight Committee created?

The University of Georgia relies on the UGA ID card for identity verification for a variety of services. Recent technology advances and the ever-increasing need for information and data security are causing the underlying technology for these cards (e.g. prox, magnetic stripe, or magstripe) to become obsolete and difficult, if not impossible, to support into the foreseeable future.

Considering the number of campus services that currently rely on UGA ID card technologies and the need for the University to position itself to respond to the shift in technology, the University initially formed a task force charged with providing a holistic review and developing a OneCard strategy and vision. VP Chester, VP Nesbit and VP Wilson will act as executive sponsors for this project and have thus charged the OneCard Oversight Committee to create and implement a phased master plan for the transition, which is expected to include:

1.       identification of new technology standards to be implemented; 

2.       a complete transition timeline that includes key milestones and dates that other technologies will no longer be supported; 

3.       in-depth estimates of current and future operational costs as well as the transition costs; 

4.       ID card usage policies as well as associated policies that clarify departmental and unit responsibilities; and 

5.       a plan for reviewing card technology on an ongoing, periodic basis. 

Given the wide impact this technological transition will have on multiple units across campus, the OneCard Oversight Committee has developed several sub-committees to advise on the Committee on anlaysis, budget, and implementation plans that work best for the campus community. 

 

Why does this matter to me?

Every employee and student at the University has a UGA ID card, using the card for at least one purpose, usually several (building/event access, access to various campus services, confirm identification). From the university departmental perspective, many units utilize the UGA ID Card to grant access to services and buildings. Thus, this change in technology will impact everyone at UGA.

Click here to view the attached document that provides an example of existing uses of the UGA ID Card.

Incoming students will receive cards with the new technology as early as Fall 2018.  Eventually employees will need new cards, as well. At this time, it is yet to be determined whether UGA will centrally pay for the employee replacement cards or if that will be an expense paid by the employing unit.


When will this impact me?

The University has not yet determined the timing and phasing of the actual implementation of the new technology. At this point, UGA envisions a phased approach with student card conversion as new freshman classes arrive on campus, beginning with the Fall 2018 freshman class and continuing for four to five years until all students on campus have cards that are equipped with the new technologies. Departments on campus will follow the phased implementation suggested by the Committee and approved by UGA administration. 


How can I prepare for and/or assist with this transition?

In the short term, your input will be critical to the accuracy of the Committee's work and the success of the resulting phased implementation plan. In your management and leadership team meetings with your department, please add an agenda item to discuss the ways in which your departments utilize the UGA ID card. In the weeks and months to come, the OneCard Oversight Committee will be reaching out to campus with additional communications and a campus survey to ensure the Committee has all of the information related to campus stakeholders. When those surveys come out, please respond fully, considering all the uses you and your departments have for the UGA ID card. 


What happens over the next five years?

Once the best solution for phased implementation is agreed upon by UGA administration, the implementation plan will be shared with the campus community. In the meantime, it is important to alert the campus community regarding this upcoming shift in technology. The new ID card technology is expected to be chosen by year end. Please keep in mind the opportunity to align upcoming departmental equipment and hardware purchases/upgrades with the new ID card technology and the phased approach that will be used for its implementation. 


How will this work when some students will have cards with the new technology and some will not?

The OneCard Oversight Committee recognizes there will be a need to support existing technologies which enable access to University buildings and services. The cards utilizing the new technology come equipped with the ability to utilize multiple types of technology including the current magnetic stripe technology. In accordance with the phased implementation plan, we will still utilize this older technology until all of the students have the new technology cards, but will focus on piloting the use of the new technologies during the transition where feasible. For example, if the faculty and staff in a building all acquire new identification cards, then the building might begin using one of the new technology options for access, but the students working in that building may still use the magnetic stripe on their new card to check out a book at the library.

 

What if we are considering installing new card readers on our building/office this year?

If this is the year you are scheduled to upgrade and/or install new card readers, you may want to discuss this plan with your management team to avoid a large investment in a type of technology that potentially could be obsolete once the transition to the new ID card technology is complete. If you would like to contact the OneCard Oversight Committee to discuss your unit’s particular circumstances, please email the Committee at onecard@uga.edu.

 

How can I contact the OneCard Oversight Committee?

Throughout this transition, the OneCard Oversight Committee desires to remain available and transparent, so please feel free to share your questions or suggestions with the Committee at onecard@uga.edu.

OneCard Oversight Committee

The OneCard Oversight Committee is a cross-functional governance committee created to formalize a phased master plan for the transition to a new OneCard strategy and technology for the UGA ID card, to include:

1.       identification of new technology standards to be implemented; 

2.       a complete transition timeline that includes key milestones and dates that other technologies will no longer be supported; 

3.       in-depth estimates of current and future operational costs as well as the transition costs; 

4.       ID card usage policies as well as associated policies that clarify departmental and unit responsibilities; and 

5.       a plan for reviewing card technology on an ongoing, periodic basis. 

Given the wide impact this technological transition will have on multiple units across campus, the OneCard Oversight Committee has developed several sub-committees to advise on the Committee on anlaysis, budget, and implementation plans that work best for the campus community. 

OneCard Technology Recommendation Memo

March 21, 2018

OneCard Technology FAQs

March 21, 2018

OneCard Oversight Committee FAQs

July 12, 2017

OneCard Oversight Committee Members

OneCard Sub-Committee Overview

2019 - 2020 Student Affairs Staff Awards

Student Affairs Award Trophies

Congratulations to the 2019 - 2020 Student Affairs Staff Award Nominees!

The April 30th Recognition program has been postponed - please keep an eye on the Staff Development Calendar for updates.

To learn more about the awards and their nomination criteria, click on the award titles below.

The Division of Student Affairs believes that our staff make an incredible impact in the lives of students, UGA, and the surrounding community. Each staff member plays an important role in the Division accomplishing its mission. As such, it is a priority of the Division to acknowledge the creativity, innovation, and significant contributions our staff make through the annual Staff Awards process. We ask that you take a moment to nominate a colleague, or yourself, for any of the applicable awards located below!

  • Eligible recipients of the award must be staff members within the Division of Student Affairs at time of the nomination.
  • Nominations are welcome and encouraged from a variety of sources such as students, staff within the nominee's department, staff throughout the Division, or personnel throughout UGA. 

 

Interested in learning more about the Student Affairs Awards process and awards? Click here to learn more about the selection process. Have a question about the awards process or any other questions about UGA Student Affairs Staff Awards? Contact Staff Development at ugasastaff@uga.edu or 706-542-8229.


Support Staff Member of the Year Award:

2019 - 2020 Nominees

  • Mildred Anderson, University Housing
  • Lamar Campbell, Tate Student Center
  • Chandler Carey, Greek Life
  • Randi Davis, University Health Center
  • Jason Flowers, University Housing
  • Matthew Fortunato, Tate Student Center
  • Gloria Lumpkin, University Housing
  • Linden Mathis, International Student Life

Recipient: Individual

Do you know someone who works behind the scenes to ensure their department is successful? Do you want to help them get the recognition they deserve?

This award recognizes a UGA Student Affairs staff member serving in a support role (administrative support, building/facility services, security, etc.) who positively contributes to their department’s success and enhances the work environment.

 

Graduate Assistant of the Year Award:

2019 - 2020 Nominees

  • Macon Betts, University Housing
  • Savannah Jacobs, Tate Student Center
  • Maya Mapp, University Housing
  • Taylor MItchell, Tate Student Center
  • Montse Molas, Recreational Sports
  • Jackie Phillips, Tate Student Center
  • Jordan Robinson, Recreational Sports
  • Ena Walker, Center for Leadership & Service
  • Melvin Whitehead, Center for Leadership & Service

Recipient: Individual

Is there a graduate assistant in your department that was crucial to achieving your goals this year? Have a classmate that you feel should be recognized for their work in their assistantship?

This award recognizes a UGA Student Affairs graduate assistant who has consistently exceeded the responsibilities of their position in a manner that promotes the success, mission, and goals of the Division.

 

New Professional of the Year Award:

2019 - 2020 Nominees

  • Heather Arnold, Recreational Sports
  • Tevin Duncan, Recreational Sports
  • Jessica Keever, University Housing
  • Jimmy Lim, Disability Resource Center
  • Paige McDaniel, Recreational Sports
  • Sam Sego, Center for Leadership & Service
  • Chris Serpa, University Health Center
  • Amanda Torrence, Center for Leadership & Service

Recipient: Individual

Have a new professional in your department that exceeds expectations? Are you a newer professional and feel like you have gone above and beyond?

This award recognizes a UGA Student Affairs staff member with 1 to 3 years total professional experience within their field (not only at UGA) who has consistently exceeded the responsibilities of their position in a way that enhances the success, mission, and goals of the Division.

 

Emerging Leader Award:

2019 - 2020 Nominees

  • Rosendo Alvarezarmenta, University Housing
  • Taylor Ashe, Disability Resource Center
  • Charles Clark, Tate Student Center
  • Brad Erbesfield, Disability Resource Center
  • Missy Jackson, University Health Center
  • Hannah Mountford, University Housing
  • Marty Mullis, Recreational Sports
  • Kaitlyn Shepard, Center for Leadership & Service
  • Alicia Talbird, University Health Center
  • Tori Whitaker, Disability Resource Center
  • Monica Williams, University Health Center
  • Lisa Williamson, Recreational Sports

Recipient: Individual

Do you have a staff member with enormous potential? Are you someone that isn’t “new” but feel that you continually exceed expectations?

This award recognizes a UGA Student Affairs staff member who has at least 3 years of professional experience, not all of which have to be in UGA Student Affairs. This staff member, regardless of position or title, exceeds the responsibilities of their position in a manner that demonstrates a commitment to student success.

 

Commitment to Excellence Award:

2019 - 2020 Nominees

  • Kara Fresk, Student Affairs Learning & Strategic Initiatives
  • Amanda Hales, Disability Resource Center
  • Libby James, Recreational Sports
  • Bill Kemper, University Health Center
  • Julia Nelms, University Health Center
  • Beau Seagraves, Student Care & Outreach

Recipient: Individual

Do you know someone that has been here for 10 or more years and want to recognize that person for their hard work and commitment? Does a name come immediately to mind when you think of someone who is dedicated to the success of UGA Student Affairs? 

This award recognizes a UGA Student Affairs staff member who has contributed at least 10 years of service to UGA Student Affairs. This staff member, regardless of position or title, has demonstrated exceptional leadership and exemplary service to UGA students, staff, and the community.

 

Supervisor of the Year Award:

2019 - 2020 Nominees

  • Carolyn Arnold, Disability Resource Center
  • Heather Arnold, Recreational Sports
  • Trisha Barefield, Disability Resource Center
  • Joshua Garrett, Tate Student Center
  • Jen Rentschler, Center for Leadership & Service
  • Kaitlyn Shepard, Center for Leadership & Service
  • Carrie Smith, Student Care & Outreach
  • Josh Stewart, Recreational Sports

Recipient: Individual

Is your supervisor amazing? Are you committed to the success of your employees?

This award is designed to recognize a UGA Student Affairs staff member who excels at supervising their staff and department. Individuals nominated for this award must currently supervise staff, which may include undergraduate students, graduate students, part-time employees, and/or full-time employees.

 

Lifelong Learner Award:

2019 - 2020 Nominees

  • Stevie Stigler, University Health Center
  • Amanda Torrence, Center for Leadership & Service

Recipient: Individual

Work with someone who is always trying to learn something new? Are you someone that loves to tie in learning with your work?

This award recognizes an individual in the Division who has made an effort to invest in the growth of themselves and others through volunteer role(s) on campus, service to a regional or national organization, conference presentations, research or publication. This individual has positively represented UGA Student Affairs at a local, regional, or national level through their engagement in, and promotion of, lifelong learning and development.

 

Commitment to an Inclusive Community Award:

2019 - 2020 Nominees

  • CAPS Mulicultural Services Committee, University Health Center
    • Krista Garrett
    • Maggie Gibbs
    • Erin Higgenbotham
    • Deonna Kitwana
    • Lauren Pucci
    • Kevin Rowland
    • Fengkan Zhu
  • Chad Mandala, LGBT Resource Center
  • Minority Status Stress Workgroup, University Health Center
    • Sandrine Bosshardt
    • Shannon Bowles
    • Liz Cheely
    • Michael Creech
    • Krista Garrett
    • Angie Hahn
    • Dawn Healy
    • Erin Higgenbotham
    • Lauren Pucci
    • Kevin Rowland
    • Monica Williams

Recipient: Individual or Group

Do you have a coworker who strives to make their work more inclusive of others?  Did you collaborate with another department/area to enhance a program or service to ensure it was more accessible for others?

This award recognizes an individual or a group of individuals within UGA Student Affairs who have demonstrated a commitment to diversity and inclusion in consideration of affordability, ability, identity, and access.

 

Innovation Award:

2019 - 2020 Nominees

  • Brent Betz, University Housing
  • Bulldog Bash Planning Committee
    • Callie Cole, College of Education
    • Hilary Hilgers, Alumni Association
    • Kaitlyn Shepard, Center for Leadership & Service
    • Sam Sego, Center for Leadership & Service
    • Tori Tanner, New Student Orientation
  • Campus Case Management Team
    • Carolyn Arnold, Disability Resource Center
    • Maggie Blanton, Division of Academic Enhancement
    • Cheri Bliss, Graduate School
    • Kara Freskw, Academic Partnerships & Initiatives
    • Julia Bulter-Mayes, Office of the Vice President for Instruction
    • Taylor Cain, Tate Student Center
    • Molly Dunn, University Health Center
    • Adam Fouche, UGA Police
    • Michael Gantt, Office of Financial Aid
    • Jennifer Hester, University Health Center
    • Scott Patton, University Housing
    • Dominque Quarles, Office of Institutional Diversity
    • Carrie Smith, Student Care & Outreach
  • Embark@UGA, Student Care & Outreach
    • Britney Deaver
    • Ansley Long
    • Beau Seagraves
    • Carrie Smith
  • UHC Behavioral Health Integration Team, University Health Center
    • Heather Buffington
    • Hannah Craswell
    • Michael Creech
    • Jennifer Hester
    • Alicia Talbird
    • Ash Thompson
    • Finbar Woitalla

Recipient: Individual or Group

Do you have a coworker who embodies innovation and creativity in their work? Are you someone that is actively developing new solutions to help students succeed?

This award recognizes an individual or group of individuals that utilized a creative approach to advance the work of UGA Student Affairs. Nominees for this award have shown initiative to innovate and create solutions that address a gap or need within their department or the Division.

 

Vice President’s Dwight Douglas Award:

Recipient: Individual

This award recognizes an individual who has a demonstrated commitment to the mission and values of UGA Student Affairs. Recipients may or may not have direct contact with students but their efforts significantly contribute to the success of the Division. Staff members selected for this award are chosen directly by Vice President for Student Affairs, Victor K. Wilson.

Know someone that you think would be a great candidate for this award? Submit their name for Vice President Wilson’s consideration.

The Vice President’s Dwight Douglas Award for is named in honor of the University of Georgia’s first Vice President for Student Affairs. During a quarter-century as Vice President, Dr. Douglas helped create a highly trained, professional division that places student success at the center of its mission.

Staff Awards Descriptions

Additional information about each Student Affairs Staff Award

Previous Award Winners

Photos from the 2019 Annual Student Affairs Celebration

Staff Awards

The Student Affairs Staff Awards, given to deserving staff across the division and the University, recognize outstanding accomplishments and leadership in student affairs at the University of Georgia.

Employee Performance Reviews

Performance Review Forms

Faculty Contract Employee
Performance Review Form

Classified Employee Performance Assessment form

Student Affairs Graduate Assistantships

The Arch

UGA Student Affairs is committed to serving as an educational laboratory for graduate students pursuing careers in Student Affairs, however, all students enrolled in or applying to a master's-level graduate degree program offered at the University of Georgia are eligible to apply for graduate assistantships through this process.

The Office of Vice President for Student Affairs (OVPSA) coordinates the selection process for graduate assistantships in Student Affairs and in offices of our campus partners (Career Center, New Student Orientation, Office of Service Learning). Applicants should address questions regarding all other aspects of employment, including but not limited to tuition remission and payroll, to the specific assistantship provider. Please note that while we fill positions for many Student Affairs departments through this process, some departments have their own internal process for filling graduate assistantship positions. Additionally, this process is not inclusive of all positions available across the university. We encourage you to reach out to departments you are interested in working with to determine if they may have positions available for the upcoming year.

 

We are no longer accepting applications for the 2020-21 academic year. Please check back in November 2020 for assistantships for the 2021-22 academic year.

 

Assistantships anticipated for Fall 2020: 

Career Center

GA in Career Services (3)
GA for UGA Mentor Program (1)

 

Center for Leadership and Service

GA for Dawg Camp (1)

 

Center for Student Activities and Involvement

GA for Student Engagement (1)
GA for Student Involvement (2)
GA for the University Union Student Programning Board (1)
GA for the Student Government Association (1)

 

Greek Life

GA for UGA Miracle (1)

 

Multicultural Services and Programs

GA for MSP (1)

 

New Student Orientation

New Student Orientation GA (1)

 

University Housing

GR for Residential Programs and Services (11)
GR for Community Standards and Student Staff Development (1)
GR for Student Leadership (1)
GR for Academic Initiatives (1)

 

 

Draft Schedule for the GA Campus Day (Feb 10, 2020)

7.45am-9am              Welcome & Breakfast; Resource Fair

9.00am-9.30pm         Next Steps to a Graduate Education at UGA

9.45am-12.10pm       Interviews –20-minute time slots

12pm-1pm                 Lunch

1pm-3.25pm              Interviews –20-minute time slots

3.30pm-5pm              Open Houses

During interview time blocks we also offer the following alternative activities: Wellness Zone, Mentoring Space, Campus Tour
 

 

 

UGA Resources

Student Affairs Resources

Contact Information

For questions about Student Affairs Graduate Assistantships, please email Dr. Kara Fresk: gradapps@uga.edu or call (706) 542-3028

 

 

Workplace Concerns

Grievance and Disciplinary Review Policy

Performance Management Guide

Injury Reporting

UGA Ombudsperson Program

Policy on Faculty
Outside Work for Pay

Policies and Procedures

Policy on Motor Vehicle Use
for Volunteers

Student Affairs Contract Routing Process

Student Affairs OLA Routing Slip

Subsequent Use of UGACard Photo Policy

Forms

ArchPass Access Request Form

Classified Employee Performance Assessment form

Student Affairs OLA Routing Slip

Faculty Contract Employee
Performance Review Form

Logo Use Approval Form

UGA Administrative forms

UGA Performance Contract Addendum

Program/Activities for Minors request form

Employee Group Meal Form

*pre-approval is required regardless of funding source

Departmental Sales & Service Carry Forward Request

This form is used to request and carry forward excess departmental revenues into the next fiscal year.

Staff Representative Group

Staff gather to chat and laugh

Position Description for SRG Department/Service Areas Representative

The Staff Representative Group (SRG) department/service areas representative must be dedicated to maintaining open lines of communication among classified staff and Student Affairs leaders. Individuals who meet the qualifications listed below and are willing and able to dedicate the time to the position should contact their supervisor for nomination to be the SRG Representative from his/her department/areas. 

The Student Affairs Leadership Team Representative for the department/areas, in consultation with the individual’s supervisor, will review the nomination to ensure the individual has the time available to dedicate to the position. Should there be more than one qualified nomination for the SRG Representative position within the department/areas, an election will be held where the classified employees will vote on whom they wish to represent their interests.

 

Qualifications

Individuals seeking nomination to be the SRG Representative must:

  • Be classified staff employees of Student Affairs within the department/areas they will represent
  • Have completed the six month probationary period
  • Have the time available to dedicate to the position, in addition to performing their regular duties
  • Receive support from their supervisor

 

Duties to be Performed

The SRG Representative must be willing and able to:

  • Serve an entire two-year term as the SRG Representative.
  • Communicate on a regular basis (by attending a staff meeting, talking with other staff and supervisors, etc.) with all levels and types of staff within their department/areas in order to collect and to respond to staff questions and concerns.
  • Meet with their Leadership Team Representative on an ongoing basis to relay staff concerns and receive feedback regarding concerns previously raised (if not already addressed when originally raised).
  • Attend all joint meetings with the Vice President for Student Affairs and Chief of Staff. There will be one joint meeting per semester (one during the spring semester and one during the fall semester). Should an emergency arise where the SRG Representative is unable to attend, the SRG Representative is responsible for sending an alternate to attend in his/her stead.
  • As needed, assist the Leadership Team Representative in forming a committee(s) within the department/areas to plan any events.
  • Participate in the election of two to three SRG Representatives to serve as Student Affairs representatives to the Staff Council. This election will occur during the spring semester joint meeting with the new SRG Representatives taking over in June of that same year.

 

Expectations of Behavior

In order to promote positive, constructive, and efficient communication among staff and student affairs administration, the SRG Representative must:

  • Carry out their duties with a fact-minded focus.
  • In all communications, do their best to address staff questions, concerns, and speculations with fact-based responses.
  • Have frank, open and honest communications with the Leadership Team Representative. Should an issue arise where this type of communication is not possible or may be uncomfortable with the Leadership Team Representative, the SRG Representative may contact either the Chief of Staff, Matthew Waller, or Associate Vice President, Amanda Patterson, to set up a meeting to discuss the issue.
  • Approach the position with the best interests of all staff in mind, taking care to seek input from a broad spectrum of the staff members they represent.

Staff Representative Group Bylaws

Division of Student Affairs - Adopted on 5/20/2016

 

I.  NAME OF GROUP

The name of the group shall be Student Affairs Staff Representative Group, hereafter called SRG.

 

II. MISSION STATEMENT

The SRG for the Division of Student Affairs strives to foster community among classified staff through advocacy and open communication. The SRG serves as a channel of communication between classified staff and administrators to address issues of concern and interest.

 

III. REPRESENTATIVES

SRG Representatives must be classified staff employees of Student Affairs working within the department they will represent and must have completed their six-month probationary period. Those seeking to serve must be selected by their supervisor or departmental staff and must have the approval of their supervisor to serve. They must have the time to dedicate to the position in addition to performing their regular duties and be committed to serving their full, 2-year term. An SRG representative may serve more than one term. All SRG representatives are expected to attend every meeting or name an alternate to attend.

The SRG group will consist of seven (7) classified staff representatives, one each from the following Student Affairs departments, each committed to the designated term listed:

DRC/UTS - 2 years
Health Center - 2 years
Housing - 2 years
OVPSA (API, ASD, CMI, Development) - 2 years
Rec Sports - 2 years
Student Life (CLS, GL, ISL, LGBTRC, MSP, OSC, SVRC) – 2 years
Office of the Dean of Students (Tate, SCO) – 2 years

 

IV. SRG ELECTIONS

SRG elections should take place in May each year (not including special elections) and the newly elected representatives will take over in July of that same year. Staff representatives from the above named departments will serve their full, designated terms except for those representatives elected to fill unexpired terms. A representative whose term is expiring shall be responsible for finding his/her replacement from within his/her department. The representative shall first determine if there are any volunteers or either distribute ballots, tabulate ballot results, and notify his/her Leadership Team representative of the outcome. In the event that no one volunteers or no representative is elected, the director or department head shall appoint a staff member to the vacant position.

Special elections will be held under three circumstances: if a member of the SRG transfers from one division within Student Affairs to another, if a member resigns from the SRG, and if a member resigns from his/her position within Student Affairs. A special election should be conducted immediately to fill a vacant spot and should be conducted by the vacating member as described above or by the vacating member’s alternate.

 

Staff Council Elections:

Two SRG representatives will serve as representatives to Staff Council. Elections will take place in May each year with the new representative taking over in July of that same year. These representatives are expected to attend every Staff Council meeting or name an alternate to attend.

In accordance with federal and state law and University policy, staff may not be denied the opportunity to serve on SRG because of race, sex, sexual orientation, ethnicity or national origin, religion, age, disability, or Veteran status.

 

V. VOTING PROCEDURES

A simple majority is needed to pass a vote.

 

VI. AMENDMENTS TO THE BYLAWS

The SRG will have the power to amend its bylaws providing such amendments are approved by a majority vote cast at a regularly scheduled meeting.

Policy for Subsequent use of UGACard photo

Purpose

The UGACard is the official University of Georgia identification card for students, faculty, staff, official campus visitors, and their departments. The UGACard includes a color photograph, taken by the UGACard office ("UGACard photo"). The purpose of this policy is to prescribe the University of Georgia's subsequent use of the UGACard photo taken of a UGA student, faculty or staff member, official campus visitors, and/or a department after a UGACard is made.

Subsequent Use of UGACard Photo Policy

Policy on Motor Vehicle Use for Volunteers

Policy Statement

The Board of Regents (BOR) has a motor vehicle use policy to ensure all employees who drive State of Georgia vehicles have appropriate training and documentation to operate a vehicle.  http://www.usg.edu/hr/manual/motor_vehicle_use/

BOR employees and UGA volunteers are covered under the Georgia Tort Claims Act (O.C.G.A. 50-21-20 et. seq.).  Therefore, this policy applies to all UGA volunteers who are driving a vehicle as part of a structured program organized, controlled and directed by the Board of Regents of the University System of Georgia by and on behalf of the University of Georgia - Division of Student Affairs (UGA-SA).  This policy will require screening, documentation, and training based on the nature of the driving requirements associated with the UGA-SA volunteer’s assigned duties.

 

Reason for Policy

To establish guidelines and policy governing the use of State of Georgia Vehicles and/or rental vehicles by UGA-SA volunteers for the purpose of conducting UGA-SA business.

Given the varied nature of structured volunteer programs at UGA-SA, volunteers participating in these programs may have assignments that involve driving a motor vehicle to accomplish institution business.  In an effort to provide a safe environment and reduce the number of motor vehicle accidents which occur during the operation of UGA-SA programs, the UGA-SA has established this Motor Vehicle Use Policy which sets driving qualification standards for UGA-SA volunteer drivers and requires training and other appropriate action for volunteers who fall outside these standards.

 

Entities Affected by this Policy

All units within UGA-SA are covered by this policy.

Specifically, this policy applies to all UGA-SA volunteers who drive on UGA-SA business regardless of frequency of driving.

 

Who Should Read This Policy

All Student Affairs Leadership Team members, unit managers and directors within areas which use volunteers to carry out driving responsibilities should be familiar with this policy.  Additionally, all volunteers within the UGA-SA units who drive on UGA-SA business should be aware of this policy.

 

Contact

UGA Risk Management
Vance Silcott
706-425-3083
vsilcott@uga.edu

UGA Student Affairs
Amanda Patterson
706-542-3564
amandabp@uga.edu

 

Related Documents/Resources

 

Definitions

These definitions apply to these terms as they are used in this policy:

State of Georgia Vehicle:  A vehicle purchased through state funds or rented or leased using state funds.  For the purposes of this policy, a State of Georgia vehicle also includes institution-owned or controlled vehicles.

Motor Vehicle Record:  A report from the agency that issues driver’s licenses, listing accidents and violations that appear on the driver’s record.

Driver’s License:  A valid license for operating a motor vehicle.

Rental Vehicle: A vehicle in which the use of the vehicle involves an agreement where a payment is made for the temporary use of the vehicle; which is owned by another person or company.  The owner of the vehicle may be referred to as the lessor and the party paying to use the property as the lessee or renter.

DOAS:  The Department of Administrative Services is a state agency that offers centralized state purchasing and associated training, management of the State’s fleet, risk management services, mail and courier service, and the redistribution and disposal of State personal property.

Driver:  The operator of a motor vehicle

Driver Training: At a minimum, a UGA-SA volunteer driver must watch the “Driving Do’s and Don’ts Training” video, viewable online at http://doas.ga.gov/risk-management/risk-management-education-and-training/driving-dos-and-donts-training. Additionally, depending on the specific circumstances of the volunteer driving opportunity, UGA-SA departments may require additional training.

Volunteer:  An individual who has signed a volunteer agreement to perform duties as part of a structured program organized, controlled and directed by the Board of Regents of the University System of Georgia by and on behalf of the University of Georgia - Division of Student Affairs (UGA-SA).  Any UGA-SA volunteer driver must be at least 18 years of age and comply with any additional requirements of the source of the State of Georgia vehicle.

Travel Day:  A day on the itinerary which contains at least 5 or more hours of motor vehicle driving time to or from a program site.

Non-Travel Day: A day on the itinerary which is spent at or around the program location during which participants perform structured activities in accordance with a pre-approved itinerary, which contains less than 5 hours of scheduled driving time on the itinerary.

 

Overview

It is expected that all volunteers with driving responsibilities for UGA-SA programs who wish to use State of Georgia vehicles, institution owned or controlled vehicles, or rental vehicles for UGA-SA business usage should be appropriately licensed and meet acceptable driving standards as defined within the policy. 

 

Process/Procedures

Screening
All UGA-SA volunteers who sign up for special purpose driving (for specific UGA-SA events) must sign a volunteer agreement each fiscal year and shall be subject to annual training regardless of frequency and location of driving.  Further, all UGA-SA volunteer drivers shall be required to complete the Driver Acknowledgement Form on an annual basis and shall be subject to an annual MVR History check prior to operating State of Georgia vehicles for UGA-SA business. Special purpose driving is defined as travel required by a UGA-SA structured program; which may include travel for professional and/or leadership development, meeting attendance, workshops, conferences, retreats, community service projects, etc.  UGA-SA personnel will submit the Consent for Background Investigation form to UGA Human Resources.  UGA HR will determine driver eligibility based on the results of a review of the UGA-SA volunteer’s motor vehicle record.  Ultimate approval to be a UGA-SA volunteer driver rests solely within UGA personnel’s discretion based on a variety of factors, including but not limited to, the following: how long a volunteer has had a license to drive a vehicle; the skills exhibited by the volunteer during a field test; and the successful completion of the requisite driver training.

Driver Qualifications
The Driver Acknowledgement Form will be reviewed by an institutionally designated officer.  Each volunteer must initial next to each safety standard on the form to be deemed eligible to drive.

UGA-SA volunteers must have a valid license in their possession while operating a vehicle on UGA-SA business.

As mentioned above, UGA Human Resources will review a UGA-SA volunteer’s motor vehicle record to determine driver eligibility.  A UGA-SA volunteer with a driver’s license that is expired, suspended, or revoked is not permitted to drive on UGA-SA business until the license is reinstated.  ALL volunteers who drive on UGA-SA state business are REQUIRED TO DISCLOSE any license expiration, suspension, or revocation.

Any UGA-SA volunteer charged with the following offenses are not permitted to drive on UGA-SA business until disposition of the charges:

  1. Driving Under the Influence (DUI)
  2. Driving While Intoxicated
  3. Leaving the scene of an accident
  4. Refusal to take a chemical test for intoxication
  5. Aggressive Driving
  6. Exceeding speed limit by more than 19 mph

All UGA-SA volunteers who drive on UGA-SA business are REQUIRED TO DISCLOSE receipt of the above charges by submitting a Driver Notification Form no later than the business day following the charges.

Following disposition of the charges, UGA-SA personnel will consult with UGA HR to determine the UGA-SA volunteer’s eligibility.

Itinerary/Driving Time Guidelines for Volunteer Drivers
All programs which require volunteer drivers must have a detailed itinerary.  The itinerary must be pre-approved by the program’s advisor and UGA Risk Management Services.  When the UGA employee responsible for the program is planning the itinerary, it is extremely important to consider the following guidelines governing driving time by volunteer drivers.  (PLEASE NOTE: These time restraints do not apply to UGA employees driving vehicles in accordance with their job description and responsibilities; these time restraints only apply to UGA-SA volunteer drivers.)

Driving Guidelines for Travel Days
A single UGA-SA volunteer driver and/or combination of UGA-SA volunteer drivers may NOT drive more than ten (10) total hours in one travel day.  All driving by volunteer drivers on Travel Days must occur between the hours of 6 am to 8 pm.  Any unforeseen circumstance that arises which would cause volunteer driver(s) to drive beyond this time frame MUST be discussed with and pre-approved by the UGA program advisor.  Each circumstance will be considered on a case-by-case basis and volunteer drivers MUST adhere to the directions of the UGA program advisor at all times.

Driving Guidelines for Non-Travel Days
All UGA-SA volunteer drivers must strictly adhere to the pre-approved program itinerary.  To ensure DOAS coverage, any deviations from the pre-approved itinerary caused by anticipated circumstances MUST be discussed and MUST be pre-approved by UGA-SA personnel prior to the modified activity.  Further, deviations caused by  unforeseen events which happen during the program MUST be discussed with and MUST be approved by the UGA program advisor as soon as possible after the unforeseen event causing a disruption of the itinerary.  

Forms

Motor Vehicle Use Policy
for UGA Student Affairs Volunteers

Motor Vehicle Driver Safety Tips

Tips and requirements that every driver who operates a university vehicle should know.

Motor Vehicle Driver
Acknowledgement Form
UGA Student Affairs Volunteers

UGA Student Affairs volunteers must fill out and submit this form if they wish to operate a university vehicle.

Accident Checklist for
UGA Student Affairs Volunteers

This is a checklist of what to do if you're involved in an accident while driving a university vehicle as a volunteer.

Student Affairs E-Check/E-Travel Policy

Purpose

The purpose of this policy is to establish guidelines and policy governing the electronic submission of Travel Authorizations and Check Requests for in-state and out-of-state travel. This policy applies to all UGA-SA employees who are traveling to conduct business by and on behalf of the University of Georgia - Division of Student Affairs (UGA-SA). This policy outlines the proper procedures for obtaining OVPSA approval for TAs.  It also requires the use of the E-Check request system for reimbursements for UGA-SA employee travel.

Student Affairs Business Advisory Council (SABAC)

Arch Historical Marker

We will soon host a SABAC Q&A session for any Student Affairs staff wanting to attend. Bring your department's questions related to business processes, human resources, UGA systems, Student Affairs policies, etc. Date to be announced soon!

Annual Reports

Memorial Hall Rotunda

Annual Highlights/Update:

2018-2019 Annual Update

2017-2018 Annual Update

2016-2017 Annual Update

2015-2016 Annual Report

2014-2015 Annual Report

2013-2014 Annual Report

 

Annual Reports:

2012-2013 Annual Report

2011-2012 Annual Report

2010-2011 Annual Report

2009-2010 Annual Report

2008-2009 Annual Report

2007-2008 Annual Report

2006-2007 Annual Report

2005-2006 Annual Report

2004-2005 Annual Report

2003-2004 Annual Report

2002-2003 Annual Report

 

Biennial Alcohol Reviews:

The Biennial Alcohol Review is a required compilation of the policies, programs, and assessments regarding the issues of alcohol and other drugs (AOD) at the University of Georgia. Under the Drug-Free Schools and Campuses Act, every institution of higher education must enact policies for preventing the unlawful possession, use, or distribution of alcohol and illicit drugs by students and employees. Failure to comply puts the school's federal funding, including financial aid, at risk (34 CFR Section 86.1 and 20. U.S.C. § 1145g.)

2016-2018 Biennial Alcohol Review

2014-2016 Biennial Alcohol Review

2012-2014 Biennial Alcohol Review

2010-2012 Biennial Alcohol Review

2008-2010 Biennial Alcohol Review

2006-2008 Biennial Alcohol Review

2004-2006 Biennial Alcohol Review

2002-2004 Biennial Alcohol Review

Useful UGA Links

UGA Administrative forms

UGA policies, procedures & FAQ

UGA Training & Development

Classified Employee Performance Assessment form

UGA Workers’ Compensation Guidelines

Performance Management Guide

UGA Ombudsperson Program

Georgia Defined Contribution Plan (GDCP) for temporary employees

Termination

Employee Separation Checklist

Student Employee Separation Checklist

Benefits Options for Terminating Employees

Hiring/Onboarding

UGA - Critical Hire Process

Student Affairs Hiring Policy

Revised 01/2020

Request to Fill - Critical Hire

*For all faculty and staff hires where starting FTAS is greater than $40,000

Student Affairs Request to Fill Form

*For staff hires with FTAS $40,000 or less

Student and Temporary Employee Hiring Request

Student Employees - Hiring & Termination Tips

Probationary Period

UGA Volunteer Agreement Form

UGA Pay Plan

Internship for Academic Credit Form

Staff Photo Instructions

UGACard New Employee Request for Services Form

Request to Employ University System of Georgia Retiree

OVPSA New Employee Info Form

External FT Offer Letter

Internal FT Offer Letter

Regular NBE Offer Letter

Temporary NBE Offer Letter

Relocation Agreement

Benefits & Services

Benefits Options for Terminating Employees

Georgia Defined Contribution Plan (GDCP) for temporary employees

My Benefits

Tuition Assistance Program (TAP) Application Form

USG Perks at Work

UGA Human Resources

UGA Training & Development

UGA Workers’ Compensation Guidelines

Time & Attendance

UGA Shared Leave Program

Leave without pay

Family Medical Leave Act (FMLA)

Educational Support Leave

UGA OT/Comp time policy

Breaks & Meal Periods

Student Affairs Overtime/Flex time request form

Human Resources & Employment

Student Affairs Request to Fill Form

*For staff hires with FTAS $40,000 or less

UGA Volunteer Agreement Form

Vp Administrative Resources

Financial Information

Business Affairs Advisory Forum

Finance and Administration
Policy Library

Group Travel

UGA Foundation Policies

Credit/Debit Card Training Form

Credit/Debit Card
Departmental Procedures

UGA Credit/Debit Card Policy

Business Affairs and Human Resources

Memorial Hall Front

Business Affairs
Contact Information

Office of the Vice President for Student Affairs
306 Memorial Hall
Athens, GA 30602

Amanda Patterson
Associate Vice President 
amandabp@uga.edu
706.542.3564

Susan Cowart
Associate Director for Finance and Human Resources
scowart@uga.edu
706.542.6778

Brandie Pentecost
OVPSA Business Manager III
brandie@uga.edu
706.542.8231

Tricia Clark
OVPSA Business Manager II
tlclark@uga.edu
706.542.3564