Student Affairs Updates and Information

The Arch with sun and trees and North Campus behind it

Updated: September 15, 12:00 p.m.

Please do not hesitate to contact sco@uga.edu to speak with a staff member about any resources you may be seeking during this time.

The best resource for ongoing updates is https://www.uga.edu/coronavirus/info.php. UGA is updating this site often with new information.


Use DawgCheck EVERY DAY!
The University of Georgia is committed to a safe environment for its faculty, students, and staff. As a part of our commitment, we ask that you use the DawgCheck site to:

Check your current health condition and report exposure daily using this link!

Should you test positively for Covid19, you are required to report this positive test here.

You will receive these prompts via email. You may enroll in text/SMS messages for these alerts by registering here.

If you have questions or require more information, please visit the DawgCheck site at dawgcheck.uga.edu.
 

Required COVID-19 Student Training Module
All students are required to complete a training module prior to returning to campus. A training module was previously made available to faculty and staff to help guide them in their efforts to create a safe and healthy workplace and campus learning environment.

To access the module, log into eLC and select the “Required COVID-19 Student” course. To fulfill your requirement, review the entire PowerPoint presentation or all course sub-modules and complete the Acknowledgement Survey. 
 

Face Coverings and Thermometers
Students should have received two face coverings and a thermometer at their permanent address. If a student never received those, they may visit pick-up locations at the Tate Student Center (Tate Atrium Information Desk - 8:30 a.m. to 7:00 p.m.) or Ramsey Student Center (8:30 a.m. to 4:30 p.m.) upon returning to campus.

Effective July 15, 2020, the University of Georgia—along with all University System of Georgia (USG) institutions—will require all faculty, staff, students, and visitors to wear an appropriate face covering while inside campus facilities/buildings where six feet social distancing may not always be possible.  Face covering use will be in addition to and is not a substitute for social distancing. Face coverings will not be required when alone in an enclosed office or study room, in campus outdoor settings where social distancing requirements are met, or for students in their own residence hall rooms or suites. Anyone not using a face covering when required will be asked to wear one or must leave the area.  Repeated refusal to comply with the requirement may result in discipline through the applicable conduct code for faculty, staff, or students. Reasonable accommodations may be made for those who are unable to wear a face covering for documented health reasons; employees seeking such an accommodation should follow the ADA accommodations process outlined in the July 7 campus message while students should follow the Disability Resource Center’s existing accommodations process.


COVID-19 Student Educational and Response Team (CO-SERT) 
The COVID-19 Student Educational and Response Team (CO-SERT) is a temporary collaborative team at UGA, charged and led by Student Affairs, to provide a central point of contact, review, and response or referral on identified questions and concerns involving students and COVID-19 health and safety guidelines. Questions and concerns from faculty, staff, and community members related to students and COVID-19 health and safety guidelines may be submitted to askstudentaffairs@uga.edu. Click here for more information: https://faculty.studentaffairs.uga.edu/content_page/COSERT
 

The University Health Center will continue to serve as a resource for students who are unsure as to how best to seek medical assistance. Students seeking medical advice should call UHC at 706-542-1162. Please DO NOT walk-in. All others, please contact your community healthcare provider. Call 706-542-1162 or email contact@uhs.uga.edu with questions. 

Many UHC services are still available; please check https://www.uhs.uga.edu/healthtopics/coronavirus. The University Health Center Pharmacy is offering curbside service to minimize risk to patients—please call 706-542-9979 with any questions or needs. The Pharmacy’s services are open to all UGA community members to refill and/or transfer prescriptions. This service is available Monday-Friday, 8am - 5pm.

Check out BeWellUGA at Home for ways to stay organized, strategies to wake up feeling rested, virtual workshops, and more. Along the way, we will continue to provide opportunities for you to stay connected, build community, and receive support from our team.

Stay in touch with us on social media @UGAHealthCenter and let us know if there are any areas of well-being that you would like us to cover.
 

University Housing:
For updates from University Housing, please visit https://housing.uga.edu/site/notices. Housing also has an updated FAQ.

Housing Considerations for Students / Isolation and/or Quarantine
Regardless of a student’s housing arrangements (on-campus vs. off-campus), Student Care & Outreach will be engaging with all students who test positive for COVID-19 and require isolation and will be assisting them based on their individual circumstances. Generally, all students, upon receiving the results of a positive test, should leave campus immediately and return to their primary residence whenever possible.  For students living on campus who are unable to return to a permanent home, University Housing will support them by providing an isolation space. For students living off-campus who are unable to return to a permanent home, students should make arrangements to isolate where they currently live.  If doing so is not possible, Student Care & Outreach will work with the student individually to identify other options that they can consider and may be available at that time. All students should begin to prepare their own plans now for how they will manage their circumstances in the event they receive a positive COVID-19 diagnosis that requires isolation during the semester.
 

Recreational Sports:
We are excited to welcome you back to the Ramsey Student Center for exercise and fitness, but before you join us, please visit the "Know Before You Go" page so you can be prepared and make the most out of your visit: https://recsports.uga.edu/content_page/know-before-you-go

Student Organizations:
Coronavirus (COVID-19) Guidelines for Student Organizations: The Engagement, Leadership, and Service (ELS) department has published its Coronavirus (COVID-19) Guidelines for Student Organizations. Click here to view the guidelines: https://involvement.uga.edu/uploads/docs/Guidelines_for_Student_Organizations.pdf. As we all work to create an environment where student leaders can be successful and thrive in the coming year, we hope that these guidelines prove helpful in that process with student organizations.

Student Organization Zoom Series: To assist with the student organization operations and programming, ELS will be launching a new student organization Zoom series next Monday featuring Campus Reservation, Events, and Technical Services (CRETS). Additional information will be in the listserv and on our social media accounts (@UGAengagement). If you are a student organization leader or advisor and don’t already receive the listserv, you can sign up here: https://uga.us3.list-manage.com/subscribe?u=a762ceb1956e7d95ae5fdc766&id=75dc653177

Student Involvement
Any student wishing to better understand how they can get involved on campus can schedule a digital meeting with an Involvement Ambassador. Visit els.uga.edu for more information. 


Food Resources:
For updates from Dining Services, please visit https://dining.uga.edu/notifications.

  • The UGA Food Pantry's hours are 10 a.m. - 12 p.m. on Monday mornings. For access, call 706-542-7774 upon your arrival at the Tate Student Center.
     

Financial Assistance:
For those experiencing financial hardships, please review the resources available at https://financialhardship.uga.edu/.
 

Bulldog Basics/ Hygiene Essentials Assistance:
Students in need of basic hygiene materials may submit a request to Bulldog Basics. Click here for instuctions on submitting a Bulldog Basics request.
 

Academic Support Resources:

Disability Resource Center:
To support the health and safety of staff and students, the Disability Resource Center is limiting in-person contacts. The DRC staff is still available to provide support via email at drc@uga.edu or via telephone at 706-542-4576. Frequently asked questions for students, faculty, and notetakers are available athttps://drc.uga.edu/content_page/student-continuity-faq
 

University Testing Services:

UTS’s main testing facility is open at limited capacity for exams including the Departmental Math Placement Exam, foreign language placement exams, ETS Proficiency Profile, and the GACE. UTS is continuing to offer the following exams remotely: French, Spanish, and English placement; Terry Accounting exam; graduation requirement exams; the TEAS; and the Grady and Engineering Statements. More information is available on UTS’s website

Saturday standardized test administrations are canceled through the end of 2020.

The Prometric Testing Center housed within UTS is open at half capacity.

For updates, please visit UTS’s Testing Updates page.   

Mental Health Resources:

  • UGA Counseling and Psychiatric Services (CAPS) is available for phone consultations during normal business hours, Monday – Friday, 8:00 am – 5:00 p. You can reach them at 706-542-2273.
  • CAPS is available for crisis services 24/7 at 706-542-2200.
     

Students Arriving from Recent International Travel

The Center for Disease Control’s (CDC) guidance related to international travel has recently been updated and no longer recommends a 14-day quarantine period for those who have traveled internationally. Therefore, the University of Georgia’s guidelines for students who have traveled internationally have also adjusted and no longer require a quarantine period.

If you are arriving to campus from international travel in the past 14 days, UGA encourages you to take the following actions to protect others from getting sick:

  • Complete the DawgCheck self-reporting process before arriving to campus and each day before you come to campus moving forward.
  • When around others, stay at least 6 feet (about 2 arms’ length) from other people who are not from your household. It is important to do this everywhere, both indoors and outdoors.
  • Wear a mask to keep your nose and mouth covered when you are outside of your home.
  • Wash your hands often or use hand sanitizer.
  • Watch your health: Look for symptoms of COVID-19, and take your temperature if you feel sick.

If you have already made international travel quarantine preparations with University Housing or Student Care and Outreach, please contact those offices to update your arrangements.
 

International Student Life:
https://isl.uga.edu/content_page/isl-service-continuity-resource-content-page

International Student Orientation will be available to all incoming international students on July 1st at 10am EST. The online International Student Orientation program is free to all incoming international students and covers a wide-range of topics focused on making your transition to UGA and the U.S. a successful one!

International Student Quarantine Resources
UGA's COVID-19 guidelines are requring all students arriving from outside of the United States to quarantine for 14 days in accordance with the CDC and prevailing public health guidance and as required by Georgia's Department of Public Health. We know that self-quarantining for your first two weeks in a new country and new city can be concerning and difficult, therefore, we've compiled a list of resources to assist you as you settle in during your first few weeks at UGA and in Athens. Click here to view the resources: https://isl.uga.edu/content_page/international-student-quarantine-resources

Undergraduate Degree-Seeking International Students (F-1 Visa)
Undergraduate students, including transfer students, should register for New Student Orientation through the Office of Undergraduate Admissions at http://orientation.uga.edu. Note that completing orientation is a requirement for all incoming undergraduate and transfer students. By completing this process, you will then be provided further information about virtual academic advising during summer 2020. For more information, please visit Orientation's webpage at http://orientation.uga.edu.  All international undergraduate students will additionally be enrolled in the International Student Orientation portal, accessible through http://elc.uga.edu on July 1.

Exchange Students (J-1 Visa)
All exchange students, both undergraduate and graduate, will be automatically enrolled into the International Student Orientation portal online, available at http://elc.uga.edu on July 1. 

Graduate Degree-Seeking International Students (F-1 Visa)
Once you make the decision to attend the University of Georgia, all graduate students should complete this form to enroll into the online International Student Orientation portal. Once you enroll, you will have access to the orientation via http://elc.uga.edu on July 1.

Incoming Undergraduate International Student Academic Advising
The Immigration Services team is adjusting the effective date of Verification of Lawful Presence (VLP) holds on student records to August 19. This should be completed by Friday, June 26. Once these adjustments are made, international undergraduate students may begin registering for courses and making adjustments to their class registrations up until the final effective date of August 19. All international students must complete the online check in process with Immigration Services prior to August 19, 2020. Immigration Services and International Student Life will remind students periodically over the summer to complete the online immigration check-in process when they physically arrive in the US. If a student successfully checks-in with Immigration Services before August 19, they will be able to immediately proceed with registering for classes and can make changes to courses as usual beyond August 19. Students who fail to check-in with Immigration Services before August 19 will be reported to the Registrar’s office, and will not be allowed to attend classes until the immigration check in process is completed and the VLP hold lifted.  If this is not completed by the end of the add drop period, these students will be dropped from their fall semester courses, and will jeopardize their legal status in the US.

Advising 101 Resource for New Undergraduate International Students
ISL has implemented an Advising 101 session in the International Student Orientation program for the past couple of years based on direct feedback from academic advisors. This resource hopefully better prepares international students for academic advising appointments. Due to the shift to online orientation, we are pleased to offer this resource through a recorded video presentation which can be accessed via the YouTube link below OR through an embedded Kaltura video on our ISL website (also linked below). Both options are provided as we know some students in China may not be able to access YouTube.

Incoming Undergraduate International Student Immunization Process
All incoming international students received an email from ISL in June that provided instructions on how they could access the UHC portal to submit immunization and health records. At this time, as long as an international student has submitted some type of required immunization or health record, they will have their immunization flag temporarily removed until August 19. Students should allow up to 72 hours after submitting records for this flag to be removed. If a student expresses concerns around being able to access forms or complete immunizations while in their home country, please have them email isl@uga.edu and someone from our staff will assist them accordingly.

Incoming Undergraduate International Student Visa or Travel Challenges
International students who cannot obtain a visa or travel to the U.S. prior to the start of classes on August 20 due to COVID-19 complications should contact isl@uga.edu and our staff will assist them in communicating with their faculty to explore available remote-learning options.
 

Employment Resources:
UGA Career Center: career.uga.edu
 

Campus Reservations:
Reservations in Classrooms:  All reservations for non-academic events in classrooms are on hold until further notice to allow the Registrar’s Office to complete its work on the fall class schedule, make modifications due to Covid-19, and make typical course adjustments once classes start. As such, we do not anticipate scheduling any group into academic spaces until after classes begin, and potentially until drop-add is complete.   

Submitting Reservations for Classrooms – Departments:  University Departments can submit requests for academic spaces for activities occurring after the drop/add date; however, CRETS will hold those requests until the Registrar’s Office verifies it is safe to assign those events to classroom spaces.  For events related to courses (associated with a CRN), please reach out to the Registrar’s Office directly for further guidance.

Submitting Reservations for Classrooms – Student Organizations:  Student Organizations are being asked to delay submitting request for classrooms until August 31st.  At that point, CRETS will have a better understanding of when it can realistically begin scheduling student organizations in classrooms.

Reservation Modifications:  The Tate Student Center, Memorial Hall, and the UGA Chapel are currently adjusting meeting and large event spaces to adhere to the social distancing guidelines.    If you currently have a reservation for space in the Tate Student Center, Memorial Hall, or the UGA Chapel, in coming weeks, you will receive an email from Campus Reservations, Events, & Technical Services regarding changes to your reservation. This will include capacity changes (based on social distancing guidelines), set up changes, and/or alternative methods to host your meeting(s).  If you have already determined you will not need your reserved space, based on the guidelines presented in the Return To Campus Plan, it would be incredibly helpful for you to let CRETS know your desire to cancel the event. If you are still evaluating options and have not yet made a decision, that is perfectly fine.  As a side note, it may be helpful to know you can cancel specific dates within your reservation while still maintaining dates later in the semester. 

Submitting Reservations for Tate, Memorial, and UGA Chapel:  You may continue submitting reservation request to use the Tate Student Center, Memorial Hall, and the UGA Chapel; however, please note, the facilities are being adjusted to adhere to the social distancing guidelines.  Spaces that previously seated 50 people may be modified to accommodate 5. As such, we anticipate an increased need for departments and student groups to use digital platforms to facilitate meetings. 


Academic Event Scheduling Update
Campus Reservations, Events & Technical Services will be accepting reservations for both Departmental and Student Organizations meetings/events in academic/classroom spaces starting Monday, August 31st for reservations between Sept. 8 and Dec. 10. Please read the following guidelines before submitting a request.

It is recommended that you look for space in the Tate Student Center first, before submitting a request for an academic space. Those requests for classroom spaces that can be accommodated in a meeting room in the Tate Student Center will be automatically be scheduled in Tate.

The MLC (1st floor and selected rooms on the 2nd floor), Journalism (5th floor), Sanford, Caldwell, Park, and North & South PJ’s will be the only buildings available for meeting/event related reservations. Other building requests will be accommodated on a case by case basis.

Most academic buildings will close earlier than normal and have limited hours on the weekends to provide time for proper cleaning. All meetings/events must conclude by 9pm and any request past 9pm will not be accepted. Requests for space on the weekends will be limited to the Tate Student Center and the MLC.

Due to current capacity restrictions, reservations will not be accepted for academic spaces whose attendance is more than 80 people.

If your meeting/event does not meet these parameters, it is recommended that you host your meeting/event by using an alternative online method, such as Zoom.

Given the new guidelines for academic spaces, we ask that you submit a new request starting August 31 specifying your space needs and awareness of UGA and BOR Covid-19 guidelines. To submit a request, please go to http://reservations.uga.edu and follow the prompts. Please allow up to 5-7 business days to process and confirm your reservation.

For current and updated information about reservations, please go to reservations.uga.edu. While we continue to phase back into work, we can be reached by email at reserve@uga.edu
 

Dawg Camp Extended Orientation:
All Dawg Camp sessions have been postponed to the fall semester. Registration for Dawg Camp Innovate and Dawg Camp Adventure has closed. Registration for Dawg Camp Discovery will reopen on Wednesday, August 5. Dawg Camp Discovery will now be held in an asynchronous format, with small groups meeting during individually selected days/times over the course of five weeks in the fall semester. For registered students, Dawg Camp Discovery will be offered free of cost and all previously paid registration fees will be refunded in full. See full program dates below. More information can be found at dawgcamp.uga.edu.

Innovate – August 17-19

Adventure – August 28 – 30

Discovery – September 4 – 27

  • Kick-Off Event/Week One – Friday, September 4
  • Week Two – Week of September 7
  • Week Three – Week of September 14
  • Week Four – Week of September 21
  • Closing/Week Five – Sunday, September 27
     

Facility Hours and Event Updates:
The Tate Student Center's hours of operation are as follows: Monday-Friday (8 a.m. - 9 p.m.); Saturday and Sunday (12 p.m. - 9 p.m.). 

Memorial Hall's hours of operation are as follows: Monday-Friday (8 a.m. - 8 p.m.); Saturday and Sunday (12 p.m. - 8 p.m.). 

Please email askstudentaffairs@uga.edu with any additional questions.