Student Affairs Updates and Information

The Arch with sun and trees and North Campus behind it

Updated: December 2, 2020

Please do not hesitate to contact sco@uga.edu to speak with a staff member about any resources you may be seeking during this time.

The best resource for ongoing updates is https://www.uga.edu/coronavirus/info.php. UGA is updating this site often with new information.

 

UGA Surveillance Testing Available

Visit the surveillance testing portal via the University Health Center’s website to schedule an appointment for asymptomatic testing at Legion Field. 

There are also pop-up testing locations across campus. Click here to view a schedule of dates and locations: https://www.uhs.uga.edu/healthtopics/covid-surveillance-testing

Bring your UGA ID. Do not eat, drink or smoke/chew tobacco 30 minutes before your test.

 

Use DawgCheck if you plan to come to campus.
The University of Georgia is committed to a safe environment for its faculty, students, and staff. As a part of our commitment, we ask that you use the DawgCheck site to:

Check your current health condition and report exposure daily using this link!

Should you test positively for Covid19, you are required to report this positive test here.

You will receive these prompts via email. You may enroll in text/SMS messages for these alerts by registering here.

If you have questions or require more information, please visit the DawgCheck site at dawgcheck.uga.edu.
 

Required COVID-19 Student Training Module
All students are required to complete a training module for the spring semester. New students will complete a full module, while returning students will complete a refresher module. Students will autmotically be enrolled in their module via eLC.

A training module was previously made available to faculty and staff to help guide them in their efforts to create a safe and healthy workplace and campus learning environment.

To access the module, log into eLC and select the “Spring 2021 COVID-19 Student” course. To fulfill your requirement, review the entire PowerPoint presentation or all course sub-modules and complete the Acknowledgement Survey. 
 

Face Coverings and Thermometers
Students should have received two face coverings and a thermometer at their permanent address. If a student never received those, they may visit pick-up locations at the Tate Student Center (Tate Atrium Information Desk - 8:30 a.m. to 7:00 p.m.) or Ramsey Student Center (8:30 a.m. to 4:30 p.m.) upon returning to campus.

Effective July 15, 2020, the University of Georgia—along with all University System of Georgia (USG) institutions—will require all faculty, staff, students, and visitors to wear an appropriate face covering while inside campus facilities/buildings where six feet social distancing may not always be possible.  Face covering use will be in addition to and is not a substitute for social distancing. Face coverings will not be required when alone in an enclosed office or study room, in campus outdoor settings where social distancing requirements are met, or for students in their own residence hall rooms or suites. Anyone not using a face covering when required will be asked to wear one or must leave the area.  Repeated refusal to comply with the requirement may result in discipline through the applicable conduct code for faculty, staff, or students. Reasonable accommodations may be made for those who are unable to wear a face covering for documented health reasons; employees seeking such an accommodation should follow the ADA accommodations process outlined in the July 7 campus message while students should follow the Disability Resource Center’s existing accommodations process.


COVID-19 Student Educational and Response Team (CO-SERT) 
The COVID-19 Student Educational and Response Team (CO-SERT) is a temporary collaborative team at UGA, charged and led by Student Affairs, to provide a central point of contact, review, and response or referral on identified questions and concerns involving students and COVID-19 health and safety guidelines. Questions and concerns from faculty, staff, and community members related to students and COVID-19 health and safety guidelines may be submitted to askstudentaffairs@uga.edu. Click here for more information: https://faculty.studentaffairs.uga.edu/content_page/COSERT
 

University Health Center
The University Health Center will continue to serve as a resource for students who are unsure as to how best to seek medical assistance. Students seeking medical advice should call UHC at 706-542-1162. Please DO NOT walk-in. All others, please contact your community healthcare provider. Call 706-542-1162 or email contact@uhs.uga.edu with questions. 

Many UHC services are still available; please check https://www.uhs.uga.edu/healthtopics/coronavirus. The University Health Center Pharmacy is offering curbside service to minimize risk to patients—please call 706-542-9979 with any questions or needs. The Pharmacy’s services are open to all UGA community members to refill and/or transfer prescriptions. This service is available Monday-Friday, 8am - 5pm.

Check out BeWellUGA at Home for ways to stay organized, strategies to wake up feeling rested, virtual workshops, and more. Along the way, we will continue to provide opportunities for you to stay connected, build community, and receive support from our team.

Stay in touch with the UHC on social media @UGAHealthCenter and let us know if there are any areas of well-being that you would like us to cover.
 

University Housing:
For updates and FAQs from University Housing, please visit https://housing.uga.edu/site/notices

For what to expect in isolation and quarantine, please visit https://housing.uga.edu/site/quarantine_and_isolation_housing.

Housing Considerations for Students / Isolation and/or Quarantine
Regardless of a student’s housing arrangements (on-campus vs. off-campus), Student Care & Outreach will be engaging with all students who test positive for COVID-19 and require isolation and will be assisting them based on their individual circumstances. Generally, all students, upon receiving the results of a positive test, should leave campus immediately and return to their primary residence whenever possible.  For students living on campus who are unable to return to a permanent home, University Housing will support them by providing an isolation space. For students living off-campus who are unable to return to a permanent home, students should make arrangements to isolate where they currently live.  If doing so is not possible, Student Care & Outreach will work with the student individually to identify other options that they can consider and may be available at that time. All students should begin to prepare their own plans now for how they will manage their circumstances in the event they receive a positive COVID-19 diagnosis that requires isolation during the semester.
 

Recreational Sports:
We are excited to welcome you back to the Ramsey Student Center for exercise and fitness, but before you join us, please visit the "Know Before You Go" page so you can be prepared and make the most out of your visit: https://recsports.uga.edu/content_page/know-before-you-go

Student Organizations:
Coronavirus (COVID-19) Guidelines for Student Organizations: The Engagement, Leadership, and Service (ELS) department has published its Coronavirus (COVID-19) Guidelines for Student Organizations. Click here to view the guidelines: https://involvement.uga.edu/uploads/docs/Guidelines_for_Student_Organizations.pdf. As we all work to create an environment where student leaders can be successful and thrive in the coming year, we hope that these guidelines prove helpful in that process with student organizations.

Student Organization Zoom Series: To assist with the student organization operations and programming, ELS will be launching a new student organization Zoom series next Monday featuring Campus Reservation, Events, and Technical Services (CRETS). Additional information will be in the listserv and on our social media accounts (@UGAengagement). If you are a student organization leader or advisor and don’t already receive the listserv, you can sign up here: https://uga.us3.list-manage.com/subscribe?u=a762ceb1956e7d95ae5fdc766&id=75dc653177

Student Involvement
Any student wishing to better understand how they can get involved on campus can schedule a digital meeting with an Involvement Ambassador. Visit els.uga.edu for more information. 


Food Resources:
For updates from Dining Services, please visit https://dining.uga.edu/notifications.

  • The UGA Food Pantry's hours are 10 a.m. - 12 p.m. on Monday mornings. For access, call 706-542-7774 upon your arrival at the Tate Student Center.
     

Financial Assistance:
For those experiencing financial hardships, please review the resources available at https://financialhardship.uga.edu/.
 

Bulldog Basics/ Hygiene Essentials Assistance:
Students in need of basic hygiene materials may submit a request to Bulldog Basics. Click here for instuctions on submitting a Bulldog Basics request.
 

Academic Support Resources:

Disability Resource Center:
The Disability Resource Center is committed to supporting students with disabilities. Requests from students for an accommodation due to COVID-19 will be handled through the Disability Resource Center's (DRC) existing accommodations process. The academic accommodations related to COVID-19 are NOT meant to address circumstances for students who care for or live with individuals at higher risk for severe illness with COVID-19.

Information for students, faculty, and notetakers regarding accommodation guidelines for Fall 2020 and Spring 2021 can be accessed on the Disability Resource Center’s website.


University Testing Services:

UTS’s main testing facility is open at limited capacity for exams including the Departmental Math Placement Exam, foreign language placement exams, ETS Proficiency Profile, and the GACE. UTS is continuing to offer the following exams remotely: French, Spanish, and English placement; Terry Accounting exam; graduation requirement exams; the TEAS; and the Grady and Engineering Statements. More information is available on UTS’s website

The Prometric Testing Center housed within UTS is open at half capacity.

For updates, please visit UTS’s Testing Updates page.   

 

Mental Health Resources:

  • UGA Counseling and Psychiatric Services (CAPS) is available for phone consultations during normal business hours, Monday – Friday, 8:00 am – 5:00 p. You can reach them at 706-542-2273.
  • CAPS is available for crisis services 24/7 at 706-542-2200.
     

Students Arriving from Recent International Travel

The Center for Disease Control’s (CDC) guidance related to international travel has recently been updated and no longer recommends a 14-day quarantine period for those who have traveled internationally. Therefore, the University of Georgia’s guidelines for students who have traveled internationally have also adjusted and no longer require a quarantine period.

If you are arriving to campus from international travel in the past 14 days, UGA encourages you to take the following actions to protect others from getting sick:

  • Complete the DawgCheck self-reporting process before arriving to campus and each day before you come to campus moving forward.
  • When around others, stay at least 6 feet (about 2 arms’ length) from other people who are not from your household. It is important to do this everywhere, both indoors and outdoors.
  • Wear a mask to keep your nose and mouth covered when you are outside of your home.
  • Wash your hands often or use hand sanitizer.
  • Watch your health: Look for symptoms of COVID-19, and take your temperature if you feel sick.

If you have already made international travel quarantine preparations with University Housing or Student Care and Outreach, please contact those offices to update your arrangements.
 

International Student Life:

International Student Enrollment for Spring 2021

International students who cannot enroll in person at UGA:

International students who cannot travel to the U.S. for fall term 2020 are permitted to enroll remotely or access in-person classes from outside the U.S. if they are offered by the U.S. school.   International students who are planning either to enroll remotely from outside the U.S., or to defer their enrollment until Summer or Fall term 2021, should first discuss remote learning options with their academic departments, Undergraduate or Graduate Admissions offices as appropriate.  Once they are approved for remote classes, or remote access to in-person classes, the student must access the UGA Immigration Service’s “Compass” portal to report their spring term plans. After the student submits the form in Compass, the academic department will receive an email from Immigration Services, asking for approval confirmation through a brief “second approver” e-form.  Once approved by the department, Immigration Services will manage the student’s immigration SEVIS record, to allow the planned enrollment or deferral.

International students approved by their departments for remote enrollment or remote access to in-person classes must take the following steps:

  1. Consult with the appropriate academic department or Admissions office and get approval for their specific fall term plans
  2. Login in to UGA Immigration Services “Compass” portal
  3. Under the “General” category, Click on the link for “Spring 2021 Deferral/Cancellation/Remote Enrollment Confirmation
  4. Complete and submit the e-form, entering the correct department or Admissions office contact email address

International students will have the option to provide additional details regarding their spring 2021 enrollment plans.

Undergraduate International students who cannot obtain a visa or travel to the U.S., and who have been approved by their departments for remote enrollment/remote access to in-person classes should contact isl@uga.edu and our staff will assist them in communicating with their faculty to explore available remote-learning options.

Eligible graduate students may have their student fees and health insurance requirement waived if you are unable to return to UGA for spring term. You must submit this form again to have these waivers applied to your student account. Waivers applied for fall 2020 will not automatically roll forward to the spring 2021 term.

Important:  All international students who received a fee waiver due to being unable to enter the United States due to the ongoing COVID-19 pandemic must contact the Office of Global Engagement at immigration@uga.edu to certify that they still meet the criteria to receive the fee waiver for the spring 2021 semester.  A timely response is critical to ensure accurate tuition/fee assessment.


International students who will enroll full-time in person at UGA: 

Students enrolling full-time on campus SHOULD NOT submit the Spring 2021 Deferral/Cancellation/Online Enrollment Confirmation.

Under current U.S. regulations and policies for fall term 2020, international students inside the U.S. are allowed to enroll in a mix of in-person and online classes as needed. At least one class of the full-time course load must be in-person. Immigration Services does not yet have continued guidance for spring term 2021 from SEVP, so while international students may still be allowed more than one online class, we strongly encourage you to try to plan your spring enrollment with no more than one online class. International students who plan to enroll on campus should consult with the appropriate academic department or advisor for academic advising. On-campus International students should enroll full-time: Graduate Students - 9 hours; Undergraduate Students - 12 hours. 

If you can safely travel to the U.S., we look forward to welcoming you to campus.  If you are already here on campus, we hope you will have a productive and healthy term.  If you cannot travel to the U.S. for in-person studies, we and the Immigration Services team are still here to assist you with your future plans.  

For more advising information please visit https://globalengagement.uga.edu/immigration

Please contact your student immigration advisor by emailing immigration@uga.edu, if you have questions about this process.

 

International Student Orientation

International Student Orientation will be available to all incoming international students on December 1st. The online International Student Orientation program is free to all incoming international students and covers a wide range of topics focused on making the transition to UGA and the U.S. a successful one!

Undergraduate Degree-Seeking International Students (F-1 Visa)
Undergraduate students, including transfer students, should register for New Student Orientation through the Office of Undergraduate Admissions at http://orientation.uga.edu. Note that completing orientation is a requirement for all incoming undergraduate and transfer students. By completing this process, students will then be provided further information about virtual academic advising during spring 2021. For more information, please visit Orientation's webpage at http://orientation.uga.edu.

Exchange Students (J-1 Visa)
All exchange students, both undergraduate and graduate, should register for International Student Orientation at http://isl.uga.edu/orientation. By registering online, students will be added to the online eLearning Commons portal (eLC) as well as be able to register for live orientation sessions on January 7th and 8th.

Graduate Degree-Seeking International Students (F-1 Visa)
All graduate international students should register for International Student Orientation at http://isl.uga.edu/orientation. By registering online, students will be added to the online eLearning Commons portal (eLC) as well as be able to register for live orientation sessions on January 7th and 8th.

 

Incoming Undergraduate International Student Academic Advising and Account Holds

Advising 101 Resource for New Undergraduate International Students
ISL has implemented an Advising 101 session in the International Student Orientation program for the past couple of years based on direct feedback from academic advisors. This resource hopefully better prepares international students for academic advising appointments. We are pleased to offer this resource through a recorded video presentation which can be accessed via the YouTube link below OR through an embedded Kaltura video on our ISL website (also linked below). Both options are provided as we know some students in China may not be able to access YouTube.

YouTube Link: https://www.youtube.com/watch?v=c2BoCp2NiFk
Kaltura Link: https://isl.uga.edu/orientation/advising-101/

Verification of Lawful Presence Hold
The effective date of the Verification of Lawful Presence hold on international students’ accounts for Spring term 2021 is January 13, 2021.  International students may begin registering for courses and making adjustments to their class registrations up until the final effective date of January 13, 2021. All international students must complete the online check in process with Immigration Services prior to January 13, 2021. 

Immigration Services and International Student Life will remind students periodically over the next months to complete the online immigration check-in process when the students physically arrive in the US. If a student successfully checks-in with Immigration Services before January 13, they will be able to immediately proceed with registering for classes and can make changes to courses as usual beyond January 13. Students who fail to check-in with Immigration Services before January 13 will be reported to the Registrar’s office and will not be allowed to attend classes until the immigration check in process is completed and the VLP hold lifted.  If this is not completed by the end of the add drop period, these students will be dropped from their spring semester courses, and will jeopardize their legal status in the U.S.

Incoming Undergraduate International Student Immunization Hold and Process
All incoming international students received an email from ISL in November that provided instructions on how they could access the UHC portal to submit immunization and health records. At this time, as long as an international student has submitted some type of required immunization or health record, they will have their immunization flag temporarily removed until January 12. Students should allow up to 72 hours after submitting records for this flag to be removed. Students facing issues with access forms or complete immunizations while in their home country should email isl@uga.edu and someone from our staff will provide assistance.

 

Employment Resources:
UGA Career Center: career.uga.edu
 

Campus Reservations:

CRETS will continue to follow UGA’s guidelines for social distancing for the spring semester. Spring reservations for UGA Departments will begin on November 30, 2020 and Registered Student Organizations will begin on December 7, 2020 for academic/classroom spaces. Reservations for the Tate Student Center, Memorial Hall, and the UGA Chapel are currently available. Please read the following guidelines before submitting your request:

  • We recommend that you look for space in the Tate Student Center first, before submitting a request for an academic space. Those requests for classroom spaces that can be accommodated in a meeting room in the Tate Student Center will be automatically be scheduled in Tate.
     
  • The MLC (1st floor and selected rooms on the 2nd floor), Journalism (5th floor), Sanford, Caldwell, Park, and North & South PJ’s will be the only buildings available for meeting/event related reservations. Other building requests will be accommodated on a case by case basis.
     
  • Most academic buildings will close earlier than normal and have limited hours on the weekends to provide time for proper cleaning. All meetings/events must conclude by 9pm and any requests past 9pm will not be accepted. Requests for space on the weekends will be limited to the Tate Student Center and the MLC.
     
  • Due to current capacity restrictions, reservations will not be accepted for academic spaces whose attendance is over 80 people in academic spaces.
     
  • If your meeting/event does not meet these parameters, we recommend that you host your meeting/event by using an alternative online method, such as Zoom.

All Tate and Memorial Hall facility capacity numbers for both inside and outside spaces have been adjusted to meet social distancing guidelines. Please click here to view these capacity numbers.


Academic Event Scheduling Update
Campus Reservations, Events & Technical Services will be accepting reservations for both Departmental and Student Organizations meetings/events in academic/classroom spaces starting Monday, August 31st for reservations between Sept. 8 and Dec. 10. Please read the following guidelines before submitting a request.

It is recommended that you look for space in the Tate Student Center first, before submitting a request for an academic space. Those requests for classroom spaces that can be accommodated in a meeting room in the Tate Student Center will be automatically be scheduled in Tate.

The MLC (1st floor and selected rooms on the 2nd floor), Journalism (5th floor), Sanford, Caldwell, Park, and North & South PJ’s will be the only buildings available for meeting/event related reservations. Other building requests will be accommodated on a case by case basis.

Most academic buildings will close earlier than normal and have limited hours on the weekends to provide time for proper cleaning. All meetings/events must conclude by 9pm and any request past 9pm will not be accepted. Requests for space on the weekends will be limited to the Tate Student Center and the MLC.

Due to current capacity restrictions, reservations will not be accepted for academic spaces whose attendance is more than 80 people.

If your meeting/event does not meet these parameters, it is recommended that you host your meeting/event by using an alternative online method, such as Zoom.

Given the new guidelines for academic spaces, we ask that you submit a new request starting August 31 specifying your space needs and awareness of UGA and BOR Covid-19 guidelines. To submit a request, please go to http://reservations.uga.edu and follow the prompts. Please allow up to 5-7 business days to process and confirm your reservation.

For current and updated information about reservations, please go to reservations.uga.edu. While we continue to phase back into work, we can be reached by email at reserve@uga.edu

 

Facility Hours and Event Updates:
The Tate Student Center's hours of operation are as follows: Monday-Friday (8 a.m. - 9 p.m.); Saturday and Sunday (12 p.m. - 9 p.m.). 

Memorial Hall's hours of operation are as follows: Monday-Friday (8 a.m. - 8 p.m.); Saturday and Sunday (12 p.m. - 8 p.m.). 

Please email askstudentaffairs@uga.edu with any additional questions.