Food Purchase Policy

Student Affairs Business Office
126 Tate Student Center
Athens, GA 30602

The UGA Policy on Purchasing Food

Food includes meals, beverages, and snacks that may be consumed by students, potential students, volunteers and employees. This policy covers the use of institutional funds (all funds held in University accounts) while paying for food.

The Food Reference Chart was created by the University to assist campus with food policy guidance.

Per Diem Rates

The per diem limits should be followed for all meal expenses. If the food purchase exceeds the per diem limits, then a justification will be required and the excess cost may be required to be paid by the individual making the purchase.

Eligible MealsStandard Per Diem Rate

Food Purchases with Student Activity Fee Funds

Student Activity Fee funds may be used to fund food as part of a sponsored program or event. However, food purchases must be specifically requested and budgeted for any program or activity funded in whole or in part by Student Activity Fees funds or designated as a funded activity. The Student Activity Fee General Guidelines state that food expenditures cannot exceed more than 20% of the allocation and may include additional policies and procedures not outlined in this document.

Food Purchase Documentation

All payments for food purchases must include the following documentation:

  • An original receipt or invoice from the vendor with itemized details
  • Flyer, email, agenda, or other documentation substantiating that the event was an official event.
  • Food Justification Form