student/faculty enrichment fund | staff representative group | staff
The Enrichment Fund encourages faculty to host voluntary, out-of-class social gatherings with students whom they are teaching or advising.
- Enrichment Fund Background
- Enrichment Fund Guidelines
- Approval Form
- Reimbursement Procedures
- Reimbursement Form
- Contact Us
Research on undergraduate student learning has repeatedly substantiated the fact that the most effective educational environment for college students is one in which there is meaningful interaction between faculty and students in settings outside the traditional classroom. Regular out-of-class interaction enhances the collegiate experience by allowing students to develop meaningful relationships with adults who play significant roles in their lives at the university.
With this in mind, President Michael F. Adams has created a fund to be used in support of voluntary out-of-class gatherings hosted by faculty, preferably in their home.
Guidelines
The following guidelines are to be followed where financial support is to be provided:
- Beginning July 1, 2009, use of the Student/Faculty Enrichment Fund requires approval prior to the event. Please complete the reimbursement form and submit it online.
- Full-time tenured or tenure-track faculty or full-time non-tenure track teaching faculty are eligible to use this fund. Temporary and part-time faculty must submit written documentation approved by the respective dean with the reimbursement request on a case by case basis.
- Students should be members of a current undergraduate class taught by the requesting faculty member or undergraduates directly advised by the faculty member.
- The functions are primarily for undergraduate students. This is not to exclude teaching assistants or graduate students directly related to the class taught by the requesting faculty member.
- Student attendance and participation in such out-of-class gatherings shall be voluntary.
- Gatherings for which faculty seek reimbursement should not stand in place of a regularly scheduled class time. The activities are intended to be voluntary, informal social gatherings that encourage faculty and student interaction rather than facilitated teaching and learning associated academic materials.
- There shall be no alcohol consumed at these gatherings.
- Reimbursement for an event will be "after the fact" and shall not exceed $8.00 per student for the number of students who attend. Maximum expenditure allowed per gathering is $500.00. Without prior approval, reimbursement is limited to one event per class per term. Original receipts and an official class list of participants are required for reimbursement.
- This fund will not reimburse "field trip" activities or food associated with class related field trips.
It is recognized that with the diversity of educational offerings provided by the University of Georgia there may be a need to modify the guidelines to meet special circumstances. Inquiries as to possible exceptions should be addressed to John Ayoob, Assistant Vice President for Student Affairs, 201 Holmes/Hunter Academic Building prior to incoming expenses.
Reimbursement Procedures
The request for reimbursement should be completed after the gathering to indicate attendance and amount requested for reimbursement. Original receipts and list of participants must be attached to support the expenditures. Items included on a receipt other than those directly related to the event should be lined through to clearly indicate the expense for which reimbursement is requested.
The name, the UGA ID number, and mailing address of the requesting faculty member are required for reimbursement.
The request for reimbursement, with accompanying documentation, must be filed with the Office of Student Affairs within three weeks of the event to insure proper reimbursement.
Please contact John Ayoob or Wanda Williams for more information about the Student/Faculty Enrichment Fund.
