Position Description for SRG Department Representative

The Staff Representative Group department representative (the “SRG Representative”) must be truly dedicated to opening up the communication lines between classified staff and the Division of Student Affairs administration.  Individuals who meet the qualifications listed below and are willing and able to dedicate the time to the position should contact their supervisor for nomination to be the SRG Representative from his/her department. 
The SALT Representative for the department (the “SALT Representative”), in consultation with the individual’s supervisor, will review the nomination form to ensure the individual has the time available to dedicate to the position.  Should there be more than one qualified nomination for the SRG Representative position within the department, an election will be held where the classified employees will vote on whom they wish to represent their interests.

Qualifications

Individuals seeking nomination to be the SRG Representative must:

• Be classified staff employees of Student Affairs within the department they will represent
• Have completed the six month probationary period
• Have the time available to dedicate to the position, in addition to performing their regular duties
• Complete the SRG Representative nomination form and receive support from their supervisor

Duties to be Performed

The SRG Representative must be willing and able to:

• Serve an entire two-year term as the SRG Representative.
• Communicate on a regular basis (by attending a staff meeting, talking with other staff and supervisors, etc.) with all levels and types of staff within their department in order to collect and to respond to staff questions and concerns.
• Meet with their SALT Representative on a monthly basis (at a minimum) to relay staff concerns and receive feedback regarding concerns previously raised (if not already addressed when originally raised).
• Monitor the comment boxes within each department and bring any relevant concerns to the SALT Representative for handling and response.
• Attend all joint meetings with the Vice President for Student Affairs, the Associate Vice President for Student Affairs, and the Dean of Students.  There will be one joint meeting per semester (one during the spring semester and one during the fall semester).  Should an emergency arise where the SRG Representative is unable to attend, the SRG Representative is responsible for sending an alternate to attend in his/her stead.
• Assist the SALT Representative in forming a committee within the department to plan any division-wide events (as needed).  The SALT Representative may have discussions with the SRG Representative regarding the SRG Representative’s interest in chairing the committee.
• Participate in the election of two to three SRG Representatives to serve as Student Affairs representatives to the Staff Council.  This election will occur during the spring semester joint meeting with the new SRG Representatives taking over in June of that same year.

Expectations of Behavior

In order to promote positive, constructive, and efficient communication between staff and student affairs administration, the SRG Representative must:

• Carry out their duties with a fact-minded focus.  In all communications, the SRG Representative should do their best to address staff questions, concerns, and speculations with fact-based responses. 
• Have frank, open and honest communications with the SALT Representative.  Should an issue arise where this type of communication is not possible or may be uncomfortable with the SALT Representative, the SRG Representative may contact either the Associate Vice President for Student Affairs, Dr. Tom Burke, or the Assistant Vice President for Finance and Risk Management, Amanda Patterson, to set up a meeting to discuss the issue.
• Approach the position with the best interests of all staff in mind, taking care to seek input from a broad spectrum of the staff members they represent.