Withdrawals after Semester Midpoint
Contact: Teresa Raetz, PhD
A hardship withdrawal is a withdrawal approved by the Office of Student Affairs as a documented event or serious illness that is beyond your control and prevents you from continuing or performing successfully in the semester. With a hardship withdrawal, you are generally expected to withdraw from all courses for the semester.
If you wish to withdraw from the university after the semester midpoint, you should follow the following process:
- Speak with your professors about your situation to see if alternative arrangements can be made for completing coursework.
- If no alternatives are possible or advisable, prepare a specific, written timeline and explanatory details of the hardship and contact the Director of Student Affairs.
- Discuss your situation with the Director. You will be asked to submit written documentation of the hardship from a credible third party who is unrelated to you. The specific documentation required will be determined by the Director after speaking with you.
- If the Director believes a hardship is warranted, she will notify you and your professors.
- You must then complete the withdrawl process via OASIS, saving a copy of the withdrawal verification for your records.
Please note that the Director does not assign grades. Faculty members assign grades and they will assign a WP or WF depending on your class performance before the hardship occurred.
You should never simply stop attending class without informing professors and advisors about your hardship situation. Hardship withdrawls must be complete before 5 pm on the last day of class. You cannot withdraw once regular class meetings have ended. While the Office of Student Affairs makes every attempt to accommodate students and others, the documentation process typically takes several days, so you should plan accordingly. It is expected that a request for a hardship be for a complete withdrawal.
If you are withdrawing from any or all of your classes, you should be aware that a reduction in your course load may affect other aspects of your academic life, and you should contact these offices to discuss any potential impact.
- Student Financial aid including the HOPE Scholarship (Student Financial Aid/706-542-6147)
- Satisfactory Academic Progress - SAP (Student Financial Aid/706-542-6147)
- Athletic eligibility (Ted White/706-542-7246)
- Health insurance (contact your personal health care provider)
- University Housing (University Housing/706-542-1421)
- Use of University resources and access to University facilities
- Immigration status for International students (International Education/706-542-7903)
- Veterans Educational Benefits (Veterans Benefits/Registrar's Office/706-542-8772)
The impact on Student Financial Aid may include, but not be limited to, mandatory repayment of already disbursed funds. You should contact Student Financial Aid or other appropriate offices (Athletic Department, etc.) if there are any questions concerning the possible impact of withdrawing. Withdrawals during any session of the summer semester – Maymester, Extended Session, Thru Session, and both Short Sessions – can impact your eligibility to enroll in other summer sessions of that same semester. If you are returning from academic dismissal, you should consult your academic advisor prior to withdrawing. Veterans and dependents of veterans who are receiving educational benefits must notify the Office of Veterans Educational Benefits of any course load reduction (Office of the Registrar/706-542-8772).